Desk Booking Software for Hybrid Teams
OfficeSpace's Desk Booking software offers hybrid teams an AI-powered, user-friendly platform to easily reserve desks with features like interactive floor plans, real-time occupancy tracking, personalized desk recommendations, and support for various seating arrangements to optimize workplace attendance and space utilization.
Desk Booking
Easiest way to book a desk
Make every desk easy to find and worth the commute with flexible, user-friendly desk booking that removes the guesswork around workplace attendance.
Get started with OfficeSpace in 35 days.
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The Workplace Experience Agent suggests in-office days, recommends desks, and sends timely nudges so employees book before the good spots are gone.
The right desk, before they have to ask.
Book your favorite desk
Book desks from anywhere and automatically check in upon arrival. Find a spot near friends, filter desks by amenities, navigate with interactive floor plans, and set recurring bookings.
Get live occupancy and usage data
Track attendance and desk utilization in real time, view booking trends, visualize space use with heat maps, and spot patterns to improve attendance, layouts, and ROI.
Support 1:1 and flexible seating
Enable hot desking, hoteling, assigned seating, or reverse hoteling to maximize space, with one flexible platform that works however your team does.
OfficeSpace powers workplace excellence for 2,000+ teams globally
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Manage shared or assigned desks
Eliminate ghost bookings
Connect OfficeSpace to badges, cameras, infrared, or desk-light sensors to release desks automatically if no one checks in, freeing up more space for employees.
See live desk availability on the floor plan
See when desks are occupied, reserved, or free with color-coded indicators on the floor plan, updated every few seconds.
Enable hot desking
Search for a bookable workspace by name, team, neighborhood, location, and more, then complete your hot desk booking in seconds. Restrict concurrent bookings to maximize seat use.
Manage desk hoteling
Make reservations in advance, set recurring bookings daily or weekly, and set auto-cancel rules to release desks if users miss check-in during their assigned time.
Try reverse hoteling
Make assigned and bookable desks available for "reverse hoteling" or desk lending, with rules that return a desk to the desk bank after a designated time for increased seating capacity.
Book visitor desks
Create delegates who can book on behalf of users and visitors with defined user permissions and neighborhood types in a desk booking system for employees and guests.
Book desks from anywhere with your favorite tools
Book from your AI tools with OfficeSpace MCP
Already working in Claude, ChatGPT, or Copilot? Tell your AI assistant when you need a desk and who you want to sit near. OfficeSpace finds an available space, books it, and confirms the details without making you switch tools.
Get booking prompts and suggestions
Get recommended days, desks, and booking reminders with the Workplace Experience Agent. Learn more.
Check in automatically
Automatically check in when you sit at your desk with badge and sensor integrations, or check into your reserved desks when you arrive on site with badge or WiFi.
Enable smart, identity-powered bookings
If your desk sensor knows who you are (Embrava lights or badge), it books the seat for you automatically; if it only knows someone’s there (ceiling sensor), it still marks the desk as occupied so nobody takes your spot.
Book desks on mobile
Access the Employee Homepage to see who's in and what's happening at the office, then book your desk in one tap.
Get Slack and Teams integrations out-of-the-box
Book through Microsoft Teams, 365, Google, and Slack and get automatic booking notifications and reminders through Google Calendar and Microsoft 365.
Log in securely with single sign-on
Connect OfficeSpace to your SSO, Okta, and other systems for ease of use and security.
Find desks via on-site kiosks
Use kiosks and digital signs to display your digital floor plans so employees can easily find desks and seating areas on site.
Support flexible workplace seating
Set neighborhood & booking permissions
Facility managers can create “neighborhoods” or flexible workspace zones by team, department, project, or role, nominate “Neighborhood Captains” for easy management, and sync user permissions from Active Directory to govern booking permissions.
NEW: Add early booking access for select groups
Give designated teams first access to reserve desks before bookings open to everyone else with advanced booking windows by department, title, or custom employee attributes. No manual holds or blanket desk restrictions.
Find your desk with Visual Directory®
Find desks and colleagues on the floor plan with easy wayfinding to guide you to your space.
Host activity-based desk booking
Create neighborhoods that support intentional work by activity or work style to maximize productivity, whether it’s “me time” or “we time.”
Test flex space allocation
Make any desk or workspace bookable and set booking rules globally or by site, including release times, so every desk gets used.
Get desk management reporting
Trusted utilization insights
Get real-time utilization and occupancy insights from any presence source to right-size your footprint and power AI forecasting.
Review reservations
Predict future needs with reservation status reports, including upcoming, active, or canceled reservations.
Track trends
Understand desk booking trends, forecast occupancy, and optimize seating plans by top desk type, location, configuration, neighborhood, and more.
View heat maps
Understand utilization data with real-time workplace intelligence dashboards powered by badge and WiFi data sources, plus floor plan heat maps to track attendance trends.
Key features for desk booking software
Smart search\ \ See current and upcoming reservations and book desks near friends.
Amenities\ \ Search for and reserve the perfect desk with the equipment you need for the day.
Visitor management\ \ Book a desk for guests and be notified when clients and deliveries arrive.
Permissions\ \ Govern who can reserve which desks and restrict concurrent bookings for hot desking.
Analytics\ \ Understand space utilization with actionable insights and reporting.
INTEGRATIONS
Integrated out of the box
OfficeSpace comes fully integrated with Microsoft, Google, Slack, and Zoom. Fewer tools, faster work.
TAKE A TOUR
See desk booking in action
Take a self-guided tour to see how to book desks from a mobile app in seconds.
Room booking
Reduce conference room conflicts with real-time availability and notifications.
Insights hub
Access digestible reports and detailed metrics to accelerate decision-making and demonstrate impact.
Mobile app
Access every critical OfficeSpace feature on an intuitive mobile interface for untethered workspace management.
Facility requests
Tackle requests in order of priority and share progress with teams to easily maintain spaces.
CONTACT US
Ready to transform your office experience?
OfficeSpace helps companies save costs, connect teams, and optimize spaces with fast implementation and industry-leading client support.
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Implementations
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