Facility Management Software

Gain instant visibility and control over your facility

OfficeSpace Software is a modern facility management solution designed to streamline operations, reduce costs, and empower smarter decision-making for enterprise companies. Get up and running in 35 days or less.

Manage complex facilities operations with a solution that can do it all

"OfficeSpace enables flexibility for us, and it makes our employees feel safe and comfortable. Multiple different features have really helped us with our facilities."

— Kelly Conaway, Senior Manager of Workplace Experience and Facilities

Turn real-time data into smart space decisions

OfficeSpace connects to your systems to surface real-time workplace data — helping you right-size space, spot trends, and plan.

Presence data insights

• ​Get live space utilization data from badge swipes and WiFi.

Analytics you can act on

• ​Spot attendance trends with Workplace Intelligence, visualize spaces with interactive floor plans, then reduce or reallocate.

Reports you can share instantly

• ​Tailor reports on space utilization to show space insights and cost savings, then automate sends to keep stakeholders informed.

Simplify desk and room booking at scale

• ​Set booking rules, manage availability, and adapt to hybrid schedules — all in one centralized system that works across teams and locations.

Smart booking suggestions

• ​Get automated desk and room suggestions from OfficeSpace based on your preferences and previous bookings.

Instant updates

• ​Know which desks are available in real-time with instant syncing across all integrated apps on desktop and mobile devices.

Who’s in?

• ​Plan workdays and in-person collaboration effectively by knowing when your colleagues are in the office.

Flexible seating arrangements

• ​Embrace flexible working styles with neighborhoods, which allow you to designate areas for teams or activities, and repurpose underutilized spaces for hot desking or hoteling.

"It only took us two hours to convert a 400-seat office from assigned seating to hot desking using OfficeSpace."

— Alberto Reyes, Corporate Real Estate Manager LATAM

"Employees love OfficeSpace’s Slack integration. It makes it so easy for them to find their colleagues and conference rooms in such a large office, especially after a big move to a new building."

— Rapid7

Integrate seamlessly with office tools for easy adoption

• ​Connect badge, HRIS, and SSO tools without disrupting your workflows. OfficeSpace works with your existing stack to streamline every step.

Quick user adoption

• ​Get teams up and running quickly with Microsoft Teams and Slack integrations.

Automated workflows with HRIS

• ​Streamline onboarding and organizational changes with critical data on new hires, terminations, and employee moves, available instantly in your facilities lists and move queues.

Seamless logins

• ​Access OfficeSpace with single sign-on (SSO) for easy, secure authentication without creating yet another password.

Quickly identify and resolve maintenance issues

• ​Prevent backlogs and last-minute scrambles with automated routing, SLA tracking, and real-time status updates.

Manage work orders from anywhere

• ​Manage location-based work orders on mobile, desktop, email, or Slack.

Set custom SLAs

• ​Set SLAs with automatic status updates for total workplace transparency.

Automate maintenance

• ​Track equipment lifecycles and automate work orders and recurring maintenance.

“Request Manager is so intuitive, and the ease of use of this tool is remarkable. It’s one of the main reasons that I chose it. And I think it’s one of the main reasons people are willing to use this tool within the organization.”

— Sharon Taylor, Assistant Vice President of Facilities

"We use this data for decision-making on return-to-office programs, janitorial and food services, and more. We now have actionable insights to understand trends over time and teams at all levels of our business are looking at it, including our executive team."

— Airbnb

Spot workplace trends with clear reporting dashboards

• ​Track occupancy, requests, and usage in one place. Build dashboards that surface trends, show impact, and help you lead with confidence.

Predictive analytics

• ​Leverage powerful dashboards to forecast and predict demands and exercise preventative maintenance.

Easy-to-interpret maintenance costs

• ​Save on energy costs, reduce waste, and shrink, grow, and optimize your real estate portfolio with the help of robust, actionable data.

Shareable metrics

• ​Export reports and connect data with other business intelligence (BI) software for cost-effective planning and informed improvements.

Facility management software features

Here’s how OfficeSpace helps facilities teams lead with less friction and more insight.

• ​Desk & room booking: Book desks, rooms, and spaces in one click on mobile, desktop, Slack, or Teams. No more stolen seats or double-booked meeting rooms.
• ​Drag-and-drop space planning: Move teams and departments across floors and sites in a single click.
• ​Reporting & analytics: Get clear, actionable metrics and reporting for everything in your workplace.
• ​Moves, adds, and changes: Manage one-off moves and major reshuffles with smart queues for new hires and data to inform space planning.
• ​Visual Directory®: Find colleagues, desks, and rooms on the interactive floor plan.
• ​Smart integrations: Integrate seamlessly with facilities ticketing systems, communication apps like Slack and Teams, badge and WiFi systems, and more.
• ​Request Manager: Send and submit work orders from anywhere.
• ​Workplace Intelligence: Get real-time, accurate insights on occupancy, attendance, utilization, and real estate.

OfficeSpace versus other facilities management solutions

• ​Unlike old tools that require manual asset tracking and check-ins, make it difficult to collaborate with stakeholders, and offer poor customer support
• ​Point solutions that enable only one part of the hybrid work process, like desk and room booking, and don’t integrate with other essential tools
• ​Heavy platforms that take a year to implement and have steep learning curves

OfficeSpace solutions help space planners and facilities managers get up and running quickly (35 days on average), make it easy to plan and manage portfolios, facilitate moves and changes, and get analytics to understand utilization and forecast for future needs.

Your success is our success

“OfficeSpace has been a great resource for our Workplace and Facilities Management team for several years. Our employee base has access to view all our offices across the country, and visualizing our spaces in one place is much easier than sorting through drawing files. We complete a lot of moves and are consistently adding new spaces to our portfolio, and updating these in our system is easy with the help of the support team at OfficeSpace. As a Workplace Strategist, the reporting capabilities are also important to tracking our metrics.”

— Verified User on G2

“Whether it's reopening offices, managing flexible working arrangements, or delivering an exceptional employee experience, OfficeSpace simplifies the process with its integrated platform and world-class support. It has provided our company with valuable data and insights for decision-making around space planning, seating arrangements, and other workplace management issues. Ultimately, OfficeSpace has increased efficiency, productivity, and employee satisfaction, as well as reduced costs and improved space utilization.”

— Antonio M., Enterprise User

“Unless you have the right system in place, sending requests to facilities can be a tedious process for employees. Being able to submit and track facility requests quickly—just by typing /request into Slack—has been a game-changer for everyone in our company.”

— Scott M., Senior Director of Real Estate and Facilities, Procore

FAQ

What is CAFM and CMMS software?

While both acronyms refer to facilities maintenance solutions, there are key differences. CAFM stands for computer-aided facility management and is a comprehensive facility management software. On the other hand, CMMS stands for computerized maintenance management system and deals exclusively with facility and equipment maintenance requests.

What is a facility management system?

Facility management systems like OfficeSpace provide an end-to-end solution to optimize your workspace. OfficeSpace is a fully integrated workplace management system (IWMS) that works with the platforms and tools your team already uses for easier asset management, preventive maintenance, and space planning. Surfacing key insights within the platform helps teams improve the workplace experience and boost workplace sustainability.

What are the benefits of a facility management system?

Facilities managers today are tasked with adapting spaces for the hybrid work model, managing real estate and maintenance costs, and creating work environments that meet employee expectations. It can be a lot to juggle. With facility management software, they can gain insight into multiple workplaces from anywhere. To find the best facility management software for your business, look for a solution that provides actionable data on space usage, office attendance, and amenities. These platforms enable facilities managers to save on costs and energy, reconfigure workspaces to enhance productivity, and demonstrate their impact on business needs and KPIs.

Get more from your space, and connect the people in it

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.