Hybrid Work Solutions for Distributed Teams | OfficeSpace

User-friendly tools for better connections

Boost collaboration and make innovation possible no matter who’s working where. More freedom, less friction.

Find colleagues and resources

Know where to find the people you collaborate with most and locate amenities that are critical to a productive workday with an interactive visual directory and wayfinding tools.

Desk & room booking

Eliminate meeting room conflicts with real-time availability, designate spaces for hot desking and hoteling, and get smart desk booking suggestions based on previous reservations and preferences.

Feature integrations

Accelerate user adoption with a mobile app that has feature parity with the desktop platform and full integrations with Slack and Microsoft Teams.

Presence-based check-in

Use data from WiFi, badge, and desk-booking sources to replace manual check-ins and reduce employee friction.

Actionable insights from every corner of the workplace

Seamlessly capture attendance, booking, and utilization data to visualize trends and forecast future needs so you can make cost-effective space and real estate decisions.

Real-time data

Streamline facility management and keep employees happy with up-to-the-minute insights on amenity usage and occupancy.

Digestible reports

Access easy-to-interpret visuals that illuminate utilization and attendance trends across the portfolio so you can make real estate decisions at a glance, without the help of an analyst.

Drag-and-drop updates

Visualize office layouts by department, test and collaborate on seating scenarios, and streamline moves, adds, and changes with drag-and-drop space planning tools.

Workplace communication that lands

Send timely, targeted messages with Workplace Announcements to keep everyone in the loop (without getting tuned out).

Send to specific offices, floors, or departments

Don't rely on mass communication that gets ignored. Filter recipients down to the neighborhood so your message reaches only those who need to know.

Say 'bye' to wasted commutes

Get the word out about in-office events or scheduled maintenance before employees get to the office so they can plan their week accordingly.

Send urgent updates to anyone on site

Share critical announcements with employees and visitors currently on site based on desk bookings and presence data.

Push messages across every channel at once

Forget copying and pasting to different platforms. Just hit 'send' to push your message to email, mobile app, and the OfficeSpace platform.

Tools for hybrid teams to work their way

Everything you need to create effective hybrid work solutions.

• ​Mobile desk booking: Employees can find and book rooms and amenities from their mobile devices.
• ​Favorites & who’s in views: Employees can save favorites, see who’s coming in, and plan office days accordingly.
• ​Utilization insights: Simple, real-time views of office utilization drive effective decisions across portfolios.
• ​Neighborhoods & work zones: Define group seating areas to boost collaboration by team, activity, or event, with local neighborhood captains for easy admin.
• ​Presence data: Remove workplace friction and let WiFi, badge swipes, and sensors track in-office attendance accurately with automated check-ins, powered by presence data.
• ​Visitor management: Get instantly notified when visitors and deliveries arrive, book desks for guests, and audit digital visitor logs for ultimate security.
• ​Microsoft Teams & Slack integrations: Employees can book rooms and desks, find office resources, and submit maintenance requests within a familiar interface.
• ​Unlimited floor plan changes: Adapt and evolve floor plans for ultimate workplace agility with unlimited scenarios and changes, supported by a dedicated team of experts.

Unlike:

• ​Outdated tools with steep learning curves and disconnected modules with poor customer support
• ​Point solutions that only address one aspect of hybrid work, rather than the entire workplace experience
• ​Complex platforms that require lengthy onboarding and slow time to value

OfficeSpace solutions help hybrid teams get up and running quickly (35 days on average), seamlessly plan in-office days together, stay productive and connected at the office, and reduce tension between organizations and employees to boost business impact.

With the right technology to manage hybrid work, employee satisfaction and retention improve, cost savings increase, and teams have data to make workplace decisions and drive results.

Your success is our success.

“With a hybrid office, it's difficult to know who is coming to the office and when. OfficeSpace can book a desk if they don't have one already assigned. We're in a new location than before the shutdown, so it has been hugely helpful for assisting employees with finding things around the office.”

— Sarah R., Office Manager

“OfficeSpace has allowed our company to effectively work in a hybrid office system. During the pandemic, we outgrew our offices, but OfficeSpace provides the easiest solution to ensure people can work where they want, whenever they want.”

— Verified G2 User

“OfficeSpace has played a vital role in our return to campus and new hybrid desk booking environment. It is extremely easy for employees to quickly identify available desks that meet their needs and book them for use when they are on site.”

— Dustin G., IT Director

“OfficeSpace is an extremely user-friendly tool and provides great visibility into most aspects of our facilities. The mobile app is intuitive, and in general, OfficeSpace has added significantly to our new user experience as we transitioned to a hybrid model with large areas of hoteling.”

— Verified G2 User

FAQ

How do hybrid workplace software solutions enhance team collaboration?

Collaboration is critical for innovation and moving projects forward, and distributed teams need up-to-date solutions to work together effectively. With hybrid work software, teams can coordinate their in-office days, and distributed teams can find meeting rooms to connect whether they’re in-person or remote.

What is hybrid work?

Hybrid work combines working in an office with working from home or remotely. Organizations that support hybrid work allow flexibility for employees to work from anywhere at certain times, while also providing a physical office space for when teams want to connect in-person.

How do I create a hybrid workplace?

Hybrid work models will look different for every organization. The key to creating an effective hybrid workplace is providing an in-office experience that fosters productivity, optimizes workspaces while reducing costs, and supports distributed teams by enabling collaboration. The best way to create a hybrid work model that works for your organization is to capture attendance and utilization data from around the workspace so you can make informed decisions on how much space your team needs, what kinds of desks and rooms are best for how they work, and forecast needs for organizational growth.

What does hybrid work software do?

Hybrid work software combines a suite of tools in a single platform to benefit the entire team. It provides data on workplace usage and costs so organizations can make smart real estate decisions, allows for quick updates to floor plans as the company grows, tracks in-office attendance without requiring manual check-ins, and lets employees book desks, hybrid meeting rooms, and amenities from an app so they can work where and how they want.

Is hybrid work the same as remote work?

Unlike remote work, hybrid work means employees are guaranteed a physical space at the office, even if they still work remotely for part of the week. Many companies opt for a hybrid work model to make employees' lives easier by offering flexibility while gaining the benefits of in-person collaboration.

What are the benefits of hybrid office software?

Hybrid office software helps organizations manage hybrid work effectively so they can support employees however they work best. When companies offer more flexibility, they provide a better work-life balance for employees, which often leads to higher productivity and increased retention.

Hybrid office software can help organizations visualize and plan the right spaces for their teams so they can work better together, innovate faster, and stay ahead of deadlines.

For any organization, maximizing resources and optimizing costs is crucial. With hybrid office software, you can see exactly how workspaces are used and how often employees are in the office to make data-backed decisions, adapt spaces accordingly, and get trend reports to plan for future space demands.

What technology is needed for hybrid work?

Equipping your employees and office with the right tools for hybrid work can be challenging, but a one-stop shop platform like OfficeSpace means fewer tools in the tech stack and easier ways to manage hybrid work for admins and employees. OfficeSpace solutions can be easily implemented on desktop, iOS, and Android, and integrate with communication and project management tools like Microsoft Teams, Google, and Slack. That means you can collaborate on projects, manage check-ins, track visitors and deliveries, plan and rearrange workspaces, manage leases in your portfolio, and get the data you need to make informed decisions, all in one tool.

Get more from your space, and connect the people in it

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.