Move Management Software | OfficeSpace
OfficeSpace's Move Management Software leverages AI Canvas to streamline office moves, seating changes, and space assignments through a user-friendly digital floor plan interface with drag-and-drop functionality, automated notifications, real-time occupancy analytics, customizable move instructions, and tools to manage new hires, terminations, and move requests efficiently.
Office Move Management
Take the stress out of managing office moves, adds, and seating changes with a user-friendly tool to coordinate large and small workplace moves.
Powered by AI Canvas
AI Canvas brings intelligence to every workflow inside OfficeSpace. It powers a team of workplace agents that automate planning, help employees connect and coordinate, and surface real-time insights, so you spend less time managing and more time leading.
Build digital move plans
- Manage ad hoc seat changes and large-scale relocations in a single platform.
- Highlight seats and drag and drop seating assignments on a digital floor plan.
Automate move notifications
- Customize move notifications so everyone understands what to expect and where to go for help.
Use data for move management
- See real-time occupancy and utilization analytics directly on the floor plan.
- Identify and resolve move conflicts instantly on upcoming move orders.
Drag-and-drop move management
Visualize and complete moves, adds, and changes to seating assignments with ease.
Set space & seating assignments
- Define space, seating, and neighborhood settings.
- Control booking limits.
- Measure seat inventories by type, including assigned, bookable, reverse hoteling, vacant, and more.
Make move requests on floor plans
- Drag and drop names on floor plans to generate move requests without tabular views.
Move by space type
- Use configurable space type tags and headcount capacity data to query, search, sort, and filter.
- Consolidate move plans by space type class.
Customize move instructions
- Visualize, orchestrate, and communicate move instruction steps for IT, HR, facilities, movers, and employees, including move dates, schedules, and changes.
Manage change and analyze trends
Process new hire and termination changes
- Plan changes for new hires and terminations with digital smart queues.
Review change requests
- Enable employee move requests for review and approval by move teams.
- Set workflows to automatically update location and move dates once moves are approved.
Track move history
- Analyze individual, group, new hire, termination, and existing employee moves across sites in move reports.
Analyze occupancy & utilization data
- See real-time occupancy and utilization analytics directly on the floor plan to inform planning.
Integrated out of the box
OfficeSpace comes fully integrated with Microsoft, Google, Slack, and Zoom. Simplify the tech stack and keep work moving.
See it in action
Take a self-guided tour to see how you can manage moves, adds, and changes digitally.
Block and stack planning
Visualize space allocation by department, distribute teams across the floor plan, and fine-tune seating arrangements.
Scenario planning
Create potential floor plans based on demand and capacity and share with stakeholders for collaboration and approval.
Moves, adds, and changes
Bring floor plans to life, resolve seating conflicts, and let OfficeSpace handle the finer details of moves.
Insights hub
Access digestible reports and detailed metrics to accelerate decision-making and demonstrate impact.
Ready to transform your office experience?
OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation of an intuitive platform and 24/7 live support.
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- SOC-2 AICPA Certified
Real talk from real users
“At Dropbox, we use Move Manager to handle quick, one-off moves that happen almost daily—smaller reshuffles, seating new hires, terminations—and to orchestrate large-scale moves that involve in-depth planning and a variety of stakeholders."
— Sean Germano, Project Manager Design & Construction, Dropbox
“Great for managing permanent desks including scheduled moves."
— Verified User, Business Affairs Manager, Entertainment Industry
“OfficeSpace has been a huge part of my success. We've now completed over a thousand employee moves in the last two years."
— Facilities Manager at PMI
Questions? We're here to help.
Browse move manager FAQs. Don't see what you're looking for? Contact us.
What is move management software?
Move management software is designed to streamline and manage the workflow of relocating employees within a building or across multiple locations. This software functionality typically automates various aspects of the move process, including planning, scheduling, coordination, communication, and tracking of tasks and resources. Replacing outdated tools like spreadsheets, pen, and paper, move management software helps facilities teams to efficiently manage moves, minimize disruptions, and ensure a smooth transition to new spaces. Features include move planning, space allocation, inventory management, communication tools, and reporting capabilities.
Who uses move management software?
Space Managers and Facilities Managers are generally the primary users of move management software but all employees at a company benefit from having a software solution to facilitate ad hoc and large-scale office moves.
What are the benefits of using move management software?
One of the top priorities is optimizing space utilization. This involves strategic planning of office layouts to improve operational efficiency and employee satisfaction. Move management software helps visualize and plan space allocations to ensure optimal use of available space. A move management system helps streamline the entire moving process. This includes scheduling, tracking the movement of assets, and ensuring all elements of a move are aligned with organizational needs. This helps minimize disruptions and maximizes productivity during moves. It facilitates streamlined communication, ensuring that everyone is informed and can access critical information in real-time, preventing miscommunication and delays. The software often integrates with other facility management systems, which helps maintain consistency and accuracy of data across different platforms.
What are moves, adds, and changes in space management?
The "Moves, Adds, and Changes" (MAC) process is crucial for effective facility management, space and occupancy planning, and commercial real estate operations. This process supports the logistical aspects of workspace management including the relocation of employees, reconfiguration of spaces, and updating of resources in facility management systems of record by moving, adding, and changing employee seating assignments on floor plans.
What is the purpose of move management software?
Centralized move, add, and change SaaS software is essential for managing office and seating changes effectively. Such solutions provide a "single source of truth" for move plans and ensure better planning, execution, and monitoring of space allocations so that organizations can adapt flexibly and quickly to internal changes. Implementing technical support for managing the move, add, and change process helps teams optimize workspaces and maintain high levels of employee satisfaction and productivity.
How do you create a move management plan?
With OfficeSpace, space planners can collaborate with stakeholders to test floor plan scenarios and see what would work best for their offices and teams. With stack plans you can visualize set ups by department, understand capacity, and reorganize teams in a way that supports collaboration and productivity. When you connect the software to HRIS systems, new hires are automatically added to the move queue. Easily place them on the floor plan using drag-and-drop tools and ensure everyone has a place at work.
Workplace management solution for the built environment
Block & Stack Planning
Ditch manual processes, spreadsheets, and outdated software for intuitive drag-and-drop stack planning.
Scenario Planning
Test scenarios, manage supply and demand, plan for growth and contraction, and maximize space utilization with data-driven models.
Office Neighborhoods
Embrace flexible seating with “neighborhoods” or zones that support intentional work by team, activity, or work style to maximize productivity, whether it’s “me time” or “we time.”
Workplace Intelligence
Optimize your spaces, reduce real estate costs, and evolve your hybrid policies with usage and attendance insights you can act on.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.
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