Asset Management Software
OfficeSpace's Asset Management Software offers a centralized, real-time digital platform that replaces spreadsheets to track workplace assets, automate maintenance schedules, monitor lifecycle and depreciation, provide actionable reporting on asset utilization and value, and is trusted by over 2,000 global teams including major companies like BCG, KPMG, and Capital One.
Asset Management Software
Ditch spreadsheets. Track every asset in real time.
Don't get blamed for downtime
See the future of your workplace assets to prevent breakdowns and downtime before they happen, with automated maintenance schedules and lifecycle and depreciation tracking.
Give spreadsheets a break
Track and manage assets and warranties the modern way: a digital, scalable, centralized platform that keeps inventory lists up-to-date and gives teams a single source of truth.
Get no-nonsense reporting
Monitor every item in your space with easy-to-action reporting that shows an overview of active assets, value, utilization rates, and work orders across every site.
OfficeSpace powers workplace excellence for 2,000+ teams globally
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Connect people, places, and assets in one platform
Assets runs on the same people, locations, and floor plans as OfficeSpace Workplaces, so every team works from the same data.
One login, with data all in one place
Access Workplaces and Assets with one login. No switching systems or managing disconnected tools. Maintain one centralized source of truth for people, places, and equipment.
NEW: Request to resolution in one workflow
Requests submitted in Workplaces become work orders in Assets, automatically or after a request manager reviews them, with the location, asset, details, and attachments already included. As technicians do the work, status flows back to the request, the employee is notified, and the request closes itself when the work order is done.
Assign assets to people, places, and teams
Assign assets to employees, departments, or locations including sites, floors, rooms, desks, and utilities. Keep ownership clear and accountable.
See assets on the floor plan
See assets mapped directly on your floor plan alongside employees and spaces for full context.
Real-time data sync
Changes to assignments and locations update across Workplaces and Assets automatically, so everything stays up to date.
Easily track asset lifecycles and depreciation
Upload assets and contracts to a searchable, digital inventory with cost depreciation details for simplified tracking and monitoring.
Auto-calculate depreciation costs
Add financial information like purchase cost, warranty expiries, and depreciation costs, update depreciation methods, and change how frequently depreciation is calculated.
Save hours on manual updates
Upload assets in bulk or one by one via CSV or mobile scan and filter by site, category, department, and location.
Dive into details
Include serial numbers, purchase costs, warranty expiries, photos, and additional notes.
Prevent breakdowns with proactive maintenance
Equipment failure can lower productivity and morale. Minimize downtime with work order management that connects to your asset inventory.
Automate work orders
Automatically create work orders for any asset when inventory gets low or warranties are set to expire for better budgeting and proactive maintenance.
Schedule recurring maintenance
Set and forget schedules for cleaning, service, inspection, and equipment upgrades to avoid surprises, tailored for individual item needs or manufacturer recommendations.
Get instant reporting
Access high-level and detailed insights on every asset in your facility.
Get a birds-eye view of workplace assets
See a snapshot of all assets, including total value, distribution of assets by site, total distribution rate, and breakdowns by category.
Instantly spot items that need attention
Get critical alerts when warranties near expiration and assets are reaching the end of their lifecycle, right within the dashboard.
Send instant alerts
Automate emails and traffic work order requests to teams directly from the platform when assets need attention.
Access work order history
See reports on past service and maintenance instantly, with audit logs for compliance tracking.
Monitor work order status in real time
Get real-time visibility into maintenance backlog, response times, and throughput with interactive dashboards that break down work orders by type, asset category, priority, site, and department. Drill into any metric to view the underlying work order details.
See where maintenance dollars go
Work order cost reports show breakdowns by site, asset, department, and work order type. Ranked asset costs help identify your most expensive equipment to maintain, while site-specific native currencies and clearly labeled currency codes make reporting across global portfolios easy.
Track and manage assets on mobile
Stay compliant, avoid depreciation surprises, and keep working moving when you're on the go with the OfficeSpace Assets mobile app.
Scan, search, and update instantly
Scan barcodes and QR codes from your mobile device to quickly identify assets and eliminate manual lookups.
Capture asset photos
Take photos of assets with your mobile device for quick and easy documentation.
Complete work orders on the go
Access and update maintenance requests tied to your inventory while you're walking the floor or out on the field.
Keep records accurate and in sync
Update records quickly and reduce follow-ups with an intuitive mobile app that syncs in real time.
Next-gen asset management
Asset lifecycle management
Upload your entire inventory in bulk or as you add new items.
Contract and warranty management
Stay ahead of critical dates and store sensitive contracts securely.
Cost depreciation management
Automatically calculate depreciation and associated costs on a recurring basis.
Resource manager
See work orders by day with calendar and resource-level views.
API integration
Connect essential tools with custom web hooks and dedicated integrations.
Smart dashboards
Get an overview of utilization rates and share custom reports with the team.
Automatic maintenance scheduling
Schedule cleaning, upgrades and service so you have less to keep track of.
Enterprise-grade security
Leverage role-based access controls and data encryption.
TAKE A TOUR
See it in action
Take a self-guided tour to see how you can manage Asset Management
Preventative Maintenance
Keep assets functioning longer and eliminate downtime with automated, proactive maintenance software so you can avoid costly downtime or expensive early replacements.
Asset Management Implementation
Getting started with OfficeSpace Assets is simple, easy, and only takes a few minutes to get set up, so you can start tracking assets on day one.
Room booking
Reduce conference room conflicts with real-time availability and notifications.
Block and stack planning
Visualize space allocation by department, distribute teams across the floor plan, and fine-tune seating arrangements.
Leverage role-based access control
Define who has access with enterprise-grade security measures.
Set permissions by department
Control platform access for different teams, like IT, facilities, and finance.
Secure your data
Store data safely in an encrypted platform that's SOC-2 compliant.
CONTACT US
Manage assets the modern way.
See how OfficeSpace can help you eliminate asset blind spots, reduce maintenance costs, and simplify operations – without adding more tools to your tech stack.
Implementations in days, not months.
SOC-2
AICPA Certified
Book a demo
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REVIEWS
Real talk from real users.
Read what other clients are saying on G2—the world's most trusted software marketplace.
"We canceled our calls with other vendors right after the Early Access session. It was exactly what we were looking for — one application for both space and asset management.”
CMMS Technician
Top 5 Global Entertainment Company
“The fact that I was able to jump into the platform without any formal training, and it was very intuitive how to go through the sequence... I was able to do it on my own without anyone from OSS just really speaks to how user friendly it is.”
Director, Workplace Strategy
Global Consulting Firm
"Being able to have a full list of what the asset is, the cost, when you purchased it, [all] the asset information, is the most useful part to someone that's currently tracking with a spreadsheet... I thought that it actually checked all the boxes and that that was a ‘wow’ in itself, right?"
CRE Ops and Strategy Leader
Financial Sciences Company
FAQ
Questions? We're here to help.
Browse asset management FAQs. Don't see what you're looking for? Contact us.
Will OfficeSpace asset management integrate with my existing IT systems?
Yes. OfficeSpace Assets integrates directly with the rest of your facility management software, OfficeSpace Workplaces, giving facilities teams, IT teams, and asset managers a unified login, shared employee and location data, and real-time sync across both platforms. Additional APIintegrations and custom webhooks are available to connect your existing tools and workflows.
Is there an asset management mobile app?
Yes. The OfficeSpace Assets mobile app is available now. Scan barcodes and QR codes, capture photos, complete work orders, and update records in real time from anywhere in your facility.
Can I assign assets to specific employees, departments, or locations?
Yes. Assign assets to employees, departments, and locations including sites, floors, rooms, desks, and utilities. Assignments sync across Workplaces and Assets in near real time.
Can I see where assets are located on the floor plan?
Yes. Assets assigned to locations or employees are visualized directly on the Workplaces floor plan, so you can see what's where alongside your people and space data.
Does OfficeSpace support barcode and QR code scanning?
Yes. Use the mobile app to scan barcodes and QR codes and instantly identify assets without manual lookups.
How does depreciation tracking work?
Add financial details including purchase cost, warranty expiry, and depreciation method to any asset. OfficeSpace auto-calculates depreciation on a recurring basis so your asset data stays current without manual updates.
Can OfficeSpace support audits and compliance tracking?
Yes. Work order history, audit logs, and real-time asset assignment data are all accessible within the platform to support compliance and streamline moves, adds, and changes (MACs).
Workplace management solution for the built environment
Preventative Maintenance Software
Emergency maintenance and equipment failures mean major workplace disruptions. Keep assets functioning longer and eliminate downtime with automated, proactive maintenance software.
Capital Asset Tracking
Modern businesses—and budgets—run better with clear insight into every asset. Track high-value asset lifecycles, costs, and performance in real time to reduce loss, simplify audits, and make smarter investments. Sign up for behind-the-scenes access ahead of our Spring 2025 launch.
Desk Booking
Make every desk easy to find and worth the commute with flexible, user-friendly desk booking that removes the guesswork around workplace attendance.
Facility Requests
Eliminate disorganized facility requests and slow response times. With OfficeSpace’s configurable request manager, teams can create, approve, and manage facility tickets in seconds.
Ready for next-gen asset management?
See OfficeSpace Assets in action. Request a demo and watch OfficeSpace keep every asset accounted for, from purchase to depreciation.