Next-Gen Asset Management Software

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AI Canvas brings intelligence to every workflow inside OfficeSpace. It powers a team of workplace agents that automate planning, help employees connect and coordinate, and surface real-time insights, so you spend less time managing and more time leading.

Don't get blamed for downtime

See the future of your workplace assets to prevent breakdowns and downtime before they happen, with automated maintenance schedules and lifecycle and depreciation tracking.

Give spreadsheets a break

Track and manage assets and warranties the modern way: a digital, scalable, centralized platform that keeps inventory lists up-to-date and gives teams a single source of truth.

Get no-nonsense reporting

Monitor every item in your space with easy-to-action reporting that shows an overview of active assets, value, utilization rates, and work orders across every site.

Connect people, places, and assets in one platform

Asset management is fully integrated with OfficeSpace. Assign assets directly to employees, departments, and locations, and visualize them on your floor plan. Bring together who, where, and what in one connected experience.

One login, with data all in one place

Access Workplaces and Assets with one login. No switching systems or managing disconnected tools. Maintain one centralized source of truth for people, places, and equipment.

Assign assets to people, places, and teams

Assign assets to employees, departments, or locations including sites, floors, rooms, desks, and utilities. Keep ownership clear and accountable.

See assets on the floor plan

See assets mapped directly on your floor plan alongside employees and spaces for full context.

Real-time data sync

Changes to assignments and locations update across Workplaces and Assets automatically, so everything stays up to date.

Easily track asset lifecycles and depreciation

Upload assets and contracts to a searchable, digital inventory with cost depreciation details for simplified tracking and monitoring.

Auto-calculate depreciation costs

Add financial information like purchase cost, warranty expiries, and depreciation costs, update depreciation methods, and change how frequently depreciation is calculated.

Save hours on manual updates

Upload assets in bulk or one by one via CSV or mobile scan and filter by site, category, department, and location.

Dive into details

Include serial numbers, purchase costs, warranty expiries, photos, and additional notes.

Prevent breakdowns with proactive maintenance

Equipment failure can lower productivity and morale. Minimize downtime with work order management that connects to your asset inventory.

Automate work orders

Automatically create work orders for any asset when inventory gets low or warranties are set to expire for better budgeting and proactive maintenance.

Schedule recurring maintenance

Set and forget schedules for cleaning, service, inspection, and equipment upgrades to avoid surprises, tailored for individual item needs or manufacturer recommendations.

Get instant reporting

Access high-level and detailed insights on every asset in your facility.

Get a birds-eye view of workplace assets

See a snapshot of all assets, including total value, distribution of assets by site, total distribution rate, and breakdowns by category.

Instantly spot items that need attention

Get critical alerts when warranties near expiration and assets are reaching the end of their lifecycle, right within the dashboard.

Send instant alerts

Automate emails and traffic work order requests to teams directly from the platform when assets need attention.

Access work order history

See reports on past service and maintenance instantly, with audit logs for compliance tracking.

Track and manage assets on mobile

Stay compliant, avoid depreciation surprises, and keep working moving when you're on the go with the OfficeSpace Assets mobile app.

Scan, search, and update instantly

Scan barcodes and QR codes from your mobile device to quickly identify assets and eliminate manual lookups.

Capture asset photos

Take photos of assets with your mobile device for quick and easy documentation.

Complete work orders on the go

Access and update maintenance requests tied to your inventory while you're walking the floor or out on the field.

Keep records accurate and in sync

Update records quickly and reduce follow-ups with an intuitive mobile app that syncs in real time.

Next-gen asset management

Asset lifecycle management

Upload your entire inventory in bulk or as you add new items.

Contract and warranty management

Stay ahead of critical dates and store sensitive contracts securely.

Cost depreciation management

Automatically calculate depreciation and associated costs on a recurring basis.

Resource manager

See work orders by day with calendar and resource-level views.

API integration

Connect essential tools with custom web hooks and dedicated integrations.

Smart dashboards

Get an overview of utilization rates and share custom reports with the team.

Automatic maintenance scheduling

Schedule cleaning, upgrades and service so you have less to keep track of.

Enterprise-grade security

Leverage role-based access controls and data encryption.

Leverage role-based access control

Define who has access with enterprise-grade security measures.

Set permissions by department

Control platform access for different teams, like IT, facilities, and finance.

Secure your data

Store data safely in an encrypted platform that's SOC-2 compliant.

Manage assets the modern way.

See how OfficeSpace can help you eliminate asset blind spots, reduce maintenance costs, and simplify operations – without adding more tools to your tech stack.

Implementations in days, not months.

SOC-2

AICPA Certified

Real talk from real users.

"We canceled our calls with other vendors right after the Early Access session. It was exactly what we were looking for — one application for both space and asset management.”

CMMS Technician

Top 5 Global Entertainment Company

“The fact that I was able to jump into the platform without any formal training, and it was very intuitive how to go through the sequence... I was able to do it on my own without anyone from OSS just really speaks to how user friendly it is.”

Director, Workplace Strategy

Global Consulting Firm

"Being able to have a full list of what the asset is, the cost, when you purchased it, [all] the asset information, is the most useful part to someone that's currently tracking with a spreadsheet... I thought that it actually checked all the boxes and that that was a ‘wow’ in itself, right?"

CRE Ops and Strategy Leader

Financial Sciences Company

Questions? We're here to help.

Browse asset management FAQs. Don't see what you're looking for? Contact us.

Will OfficeSpace asset management integrate with my existing IT systems?

Yes. OfficeSpace Assets integrates directly with OfficeSpace Workplaces, giving facilities teams, IT teams, and asset managers a unified login, shared employee and location data, and real-time sync across both platforms. Additional API integrations and custom webhooks are available to connect your existing tools and workflows.

Is there an asset management mobile app?

Yes. The OfficeSpace Assets mobile app is available now. Scan barcodes and QR codes, capture photos, complete work orders, and update records in real time from anywhere in your facility.

Can I assign assets to specific employees, departments, or locations?

Yes. Assign assets to employees, departments, and locations including sites, floors, rooms, desks, and utilities. Assignments sync across Workplaces and Assets in near real time.

Can I see where assets are located on the floor plan?

Yes. Assets assigned to locations or employees are visualized directly on the Workplaces floor plan, so you can see what's where alongside your people and space data.

Does OfficeSpace support barcode and QR code scanning?

Yes. Use the mobile app to scan barcodes and QR codes and instantly identify assets without manual lookups.

How does depreciation tracking work?

Add financial details including purchase cost, warranty expiry, and depreciation method to any asset. OfficeSpace auto-calculates depreciation on a recurring basis so your asset data stays current without manual updates.

Can OfficeSpace support audits and compliance tracking?

Yes. Work order history, audit logs, and real-time asset assignment data are all accessible within the platform to support compliance and streamline moves, adds, and changes (MACs).

Workplace management solution for the built environment

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Ready for next-gen asset management?

Join our early access program and shape the future of asset management at OfficeSpace.