Office Neighborhoods and Flexible Workspace Management

Activity-Based Working

Flexible work zones can be created and adjusted to support different work styles using intuitive drawing tools and self-service controls.

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AI Canvas brings intelligence to workflows within OfficeSpace. It powers workplace agents that automate planning, assist employees in connecting and coordinating, and provide real-time insights, reducing time spent on management tasks.

Improve Workplace Experience

• ​Create neighborhoods on the floor plan to manage seating assignments by team, role, or activity.
• ​Set desk booking rules that automatically apply as team members change roles or departments, eliminating manual updates.

Create Flexible Working Arrangements

Optimize Office Layouts

• ​Maximize hybrid work seating capacities with flexible neighborhood settings for visitor desk booking, desk hoteling, and desk lending.

Increase Sharing Ratios

• ​Use neighborhoods to increase sharing ratios with more members and fewer desks, optimizing real estate costs.

Find Activity-Based Seating

• ​Search neighborhoods by department or activity and book a desk in the neighborhood of choice from the floor plan.

Optimize Seating Capacity

Adjust for Occupancy

• ​Define and change neighborhoods, assign people to them, view team members on the floor plan, and run reports by neighborhood (occupants, headcount, department, etc.).

Assign Neighborhood Captains

• ​Designate seating captains for each neighborhood to update seating assignments, approve requests, or release bookable desks.

Get Allocation Insights

• ​Track neighborhood capacity against usage to optimize allocations, sharing ratios, and capacity targets.

Integrated Out of the Box

OfficeSpace integrates with Microsoft, Google, Slack, and Zoom, simplifying the tech stack and keeping work moving.

See It in Action

Take a self-guided tour to see how to create office neighborhoods and orchestrate seating efficiently.

Desk Booking

• ​Find and reserve optimal seats, automatically free up vacant desks, and enable desk lending to maximize utilization.

Room Booking

• ​Reduce conference room conflicts with real-time availability and notifications.

Scenario Planning

• ​Create potential floor plans based on demand and capacity and collaborate with stakeholders for approval.

Insights Hub

• ​Access reports and detailed metrics to accelerate decision-making and demonstrate impact.

Ready to Transform Your Office Experience?

OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation and 24/7 live support.

Reviews

“OfficeSpace's Neighborhoods feature has helped us create collaborative and efficient work zones that suit our dynamic working environment. It’s intuitive and adaptable, allowing us to organize our workspace to fit our needs.”

— Jens M., Officer Manager, Financial Services

“Able to modify neighborhoods in just a couple of minutes!”

— Sandor V., Project Manager, National Instruments Corporation

FAQ

What are office neighborhoods?

Office neighborhoods are designated zones within a larger office space tailored to specific teams or departments. This approach allows customization of work areas to suit each group's needs, fostering community and belonging. Clustering teams that collaborate frequently increases communication and productivity.

What does an office neighborhood contain?

Office neighborhoods can include desks, meeting spaces, kitchen areas, flex seating zones, and more.

What is a neighborhood office layout?

Office neighborhoods can be configured in various ways to optimize space, including across cubicles and open-plan layouts. Software like OfficeSpace enables teams to test neighborhood scenarios and collect feedback before implementing plans.

How does neighborhood seating work with hoteling or hot desking?

Neighborhoods can be reconfigured to accommodate varying team sizes or visitors. Administrators determine the layout, assign desks, and designate workstations for hoteling or hot desking. This flexibility allows organizations to scale up or down as business needs change, managing risks associated with traditional office layouts. Spaces can be reconfigured quickly to support agile project cycles and better workplace management.

What are the benefits of office neighborhoods for workplace experience?

Office neighborhoods foster community, engagement, and camaraderie, leading to increased employee satisfaction. They improve teamwork and help organizations reach goals faster. The flexibility allows for varied workstations and spaces—quiet zones, collaborative spaces, and relaxation areas—catering to different work styles. Utilization data can inform future office designs. Effective office neighborhoods improve space utilization, increase retention, provide belonging, and support testing new environments to enhance company culture.

Workplace Management Solution for the Built Environment

Block & Stack Planning

Intuitive drag-and-drop stack planning replaces manual processes and spreadsheets.

Moves, Adds & Changes

Manage office moves, adds, and seating changes with a user-friendly tool for coordinating workplace moves.

Scenario Planning

Test scenarios, manage supply and demand, plan for growth and contraction, and maximize space utilization with data-driven models.

Workplace Intelligence

Optimize spaces, reduce real estate costs, and evolve hybrid policies with actionable usage and attendance insights.

Get More from Your Space, and Connect the People in It

Intuitive tools help plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.