OfficeSpace at Work: Case Studies at a Glance
The article presents case studies of Harry’s and Rapid7 using OfficeSpace software to efficiently manage employee onboarding, office moves, and relocations by leveraging features like Move Manager, Visual Directory, and interactive kiosks, resulting in streamlined processes, significant time savings, and improved space utilization across multiple global locations.
In this article, two case studies are presented, showcasing how companies have used OfficeSpace software to relocate employees, streamline onboarding, simplify moves, and save time.
How Harry’s Streamlined Employee Onboarding, Simplified Moves, and Saved Hundreds of Hours
Harry’s, a global shaving and grooming products company, operates a factory in Germany, an office in London, and a headquarters in New York with over 350 employees.
Challenge: Streamlining Onboarding and Simplifying Office Moves
With new hires joining every two weeks, the Workplace Experience Team at Harry’s faced a significant workload managing onboarding, reshuffling employees, and assigning desks. Previously, these tasks were managed with Excel, Google Slides, and email, making it difficult to keep up with the company's growth.
Solution
Harry’s implemented OfficeSpace features such as Move Manager, Scenarios, and Visual Directory to:
- Streamline the onboarding process and easily assign desks to new hires
- Help employees and visitors save time with interactive touchscreen kiosks and real-time floor plans
- Simplify one-off moves and office reshuffles
- Reduce the stress of large-scale moves
Results
Harry’s now uses OfficeSpace to support over 400 employees across all locations. Onboarding is more efficient, moves are easier, and employees can connect with rooms, resources, and colleagues using real-time floor plans accessible on any device.
Harry’s Favorite Features
- Move Manager: Simplifies move management
- Visual Directory®: Enables real-time finding, booking, and connecting with resources
- Kiosk: Provides interactive facility maps on touchscreen kiosks
- Reports & Analytics: Offers insights into space usage
How Rapid7 Seamlessly Relocated 600 Employees in Two Days with OfficeSpace
Rapid7, a global cybersecurity leader, serves over 9,100 organizations in more than 140 countries and employs around 1,600 people across 16 locations.
Challenge: Improving Employee Experience and Streamlining Office Moves
Rapid7 is recognized for its exceptional employee experience, ranking highest on the Leesmann Scoring System. When the company needed to relocate 600 employees to a new 150,000 square-foot headquarters in Boston, the Workplace Experience Team aimed to ensure a smooth transition and maintain a positive experience.
Solution
Rapid7 used OfficeSpace features like Scenarios, Visual Directory, and OfficeSpace for Slack to:
- Plan every detail of the move with Scenarios
- Bring new floor plans to life with Scenario Merge
- Keep everyone informed in real time with interactive floor plans and Slack integration
Results
Rapid7 successfully planned and executed a seamless 600-person move over a single weekend. Employees could familiarize themselves with the new facility before the move and quickly connect with resources after relocation, thanks to real-time floor plans.
Rapid7’s Favorite Features
- Scenarios: Facilitates reconfiguring facilities and making fast, smart changes to floor plans
- Visual Directory®: Enables real-time finding, booking, and connecting with resources
- Scenario Merge: Tracks every move and facility update, quickly updating floor plans
- OfficeSpace Slack App: Allows employees to find people, places, and resources using Slack
Photos: OSS, Harry’s, Rapid7