OfficeSpace

Plans | OfficeSpace

OfficeSpace offers two AI-powered plans—Essentials Plus, which automates space planning and workplace experience to streamline office operations and employee desk booking, and Pro Plus, which adds advanced AI-driven analytics and real-time utilization tracking to help leaders forecast space needs and manage portfolios with executive-ready insights and enhanced integrations.

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Whether you're managing a single office or a global portfolio, our plans come with a full team of AI agents working alongside you to automate decisions, surface insights, and elevate your employee experience.

Essentials Plus

AI-powered workplace assistance and space planning automation, focused on getting employees into the office and keeping operations running smoothly.

AI Canvas features:

  • Space Planning Agent: Automate re-stacks and generate scenarios
  • Workplace Experience Agent: Ensure every in-office day is spent near key collaborators, automatically booking the best desk the moment an employee walks in

Other features:

  • Employee Experience
  • Integrations
  • Move Management
  • Desk and Room Booking
  • Facility Requests
  • Visitor Management
  • Multi-lingual support
  • Portfolio Reports
  • 24/7 Support
  • Mobile App

Pro Plus

Advanced AI-driven intelligence and executive-ready analytics, giving leaders the insight to forecast space needs, track utilization across locations, and make confident real estate decisions.

AI Canvas features:

  • Insights Agent: Ask questions about how your office is being used and when employees are coming in, and get executive-ready charts back in seconds
  • Space Planning Agent: Automate re-stacks and generate scenarios
  • Workplace Experience Agent: Ensure every in-office day is spent near key collaborators, automatically booking the best desk the moment an employee walks in

Other features:

  • Portfolio Management
  • Workplace Intelligence
  • Real-time Utilization
  • Badge, WiFi, IoT Connectors
  • Advanced Integrations
  • Advanced Webhooks
  • Advanced Employee Presence Indicators
  • Presence Check-In
  • Workplace Announcements

Browse Every Feature by Plan

Desk Booking

  • Get desk recommendations based on your recent bookings, nearby teammates, upcoming meetings, and assigned neighborhood
  • Real-time booking nudges when employees arrive via badge scan and WiFi
  • Automatically book the best desk for you based on your preferences, work style, and who's in that day
  • Find & book desks on mobile or desktop from the floor plan
  • Customize & create desk amenity types
  • Get smart suggestions for available desks based on desk amenities
  • Book a desk in Slack or Microsoft Teams
  • Make single, reoccurring, and multi-day desk bookings
  • Offer hot desking, desk hoteling, & activity-based working
  • Check-in to desk on arrival & auto-release unused desks
  • Create & customize desk booking restrictions by team, department, & location
  • Restrict desks to be bookable by request
  • Review, approve, and deny booking requests
  • Assign delegate users to book on behalf of employees
  • See your future & past bookings
  • Add a desk booking to your Calendar (Google, Office365)
  • Find desks on wayfinding kiosks
  • Temporarily make assigned desks bookable to increase capacity for a set period of time
  • Use sensors to see which desks are available in real-time
  • Automatically check-in to desks based on badge scan or WiFi presence data
  • Assign multiple employees to a single desk

Room Booking

  • Find & book rooms on mobile or desktop
  • Book a room in Slack or Microsoft Teams
  • Get smart room suggestions based on participant location via Outlook add-in or Chrome extension
  • Book a room with Calendar Integrations (Google Calendar, Office365)
  • Search by room location, capacity & amenities
  • Create booking restrictions for on-demand & advanced reservations
  • Add video conferencing via Zoom, Microsoft Teams or Google Meet
  • Find & check-in to available rooms on kiosks with room displays
  • See office maps when booking a room via Microsoft Outlook
  • View reservations across locations in a single place
  • Automatically release unused rooms
  • Add requests to room reservations for catering, IT, & more

Space Planning

  • AI-driven stack and space planning powered by predictive occupancy, adjacencies, and utilization data
  • Generate scenarios from stack plans in one click and compare layout options
  • Scenarios update automatically as headcount and hybrid patterns shift
  • Manage location directory & hierarchy
  • Import & create digital floor plans across portfolios
  • Manage locations & floors easily when creating a floor plan
  • Schedule office moves, adds, & changes for individuals or groups
  • Get smart move queues for reshuffles and new hires
  • Analyze people, amenities & assets on a digital floor plan for moves
  • Edit seats, utilities, rooms, spaces, neighborhoods, floor labels, & floor plans
  • Review real-time stats on occupancy and seats status
  • Multi-select rooms, desks & spaces for office moves
  • Create & manage custom neighborhoods for bookable, assigned or booked seating
  • Build multiple block & stack plans with a floor plan view
  • Merge scenario floors to visualize changes
  • Create "What if?" scenario floor plans to collaborate on changes & edits in real-time
  • Forecast future demand based on utilization by space type, headcount or capacity
  • Push floor plans live with one click
  • Track leases & contracts in a single location

Workplace Analytics

  • Ask plain-language questions about utilization and presence data, no dashboards or reports required
  • Segment answers by site, floor, neighborhood, and department instantly
  • Unified insights: Query data from different sources, pulling systems together into one intuitive source of truth
  • Get executive-ready charts generated on demand
  • Answer questions like "What are my lowest utilized sites this year?" or "Which day is busiest in our San Francisco office?" in seconds
  • Surface anomalies proactively with AI-powered notifications before they become problems (coming soon)
  • Forecast utilization and predict demand with accurate AI insights based on historical data (coming soon)
  • Monitor employee seating needs & compare to availability
  • Analyze desk sharing ratios, desk type trends, neighborhood capacity & occupancy
  • View & track facility & desk-assigned assets like printers, copiers, & monitors
  • View employee reports, manage employee data, & identify vacant seats
  • Export reports to CSV or XLSX
  • Get real-time analytics on seating capacity
  • Identify booking trends for desks & rooms
  • Analyze room utilization against capacity & usage trends by room, location, or portfolio
  • Monitor the sharing ratio, capacity, & utilization of neighborhood seating zones
  • Track trends to understand space occupancy across locations & space types
  • Generate reports by service request type & locations
  • View reports on facility requests to optimize resources & asset allocation
  • Identify locations for expansion & contraction to optimize lease expense
  • Plan for future growth & forecast when facilities will exceed capacity
  • Collect, synthesize, & analyze real-time insights on utilization via badge scan, WiFi & desk booking data sources in pre-configured dashboards powered by Looker
  • Track & benchmark daily employee counts in-office by location
  • Analyze office attendance by user, employee type, department, & location by day, time, & time period
  • Compare remote, hybrid & in-person employee office utilization trends
  • Track & benchmark utilization by department, team, location & employee type
  • Monitor daily utilization, see average & peak volumes, & manage seating & room demand
  • Access benchmark reports to track industry, company size, & location comparisons
  • Upload and evaluate your hybrid policy performance to measure efficacy

Employee Experience

  • Ask questions and get real-time product support with an AI assistant
  • Receive suggested in-office days optimized around your managers and teammates
  • Get desk recommendations based on your recent bookings, nearby teammates, upcoming meetings, and assigned neighborhood
  • Get real-time booking nudges when employees arrive via badge scan and WiFi
  • Automatically book the best desk for you based on your preferences, work style, and who's in that day
  • Personalized hybrid coordination so every in-office day feels intentional, not random
  • Real-time mobile app for iOS & Android
  • Access a visual directory of other employees to explore seating assignments & desk reservations
  • Use mobile wayfinding to locate people, places, amenities, & resources on a digital floor plan
  • Book desks via mobile app, desktop, Microsoft Teams or Slack
  • Book a desk for multiple days & in advance
  • Plan in-office days by reviewing a "who's in" summary of desk reservations & employee check-ins
  • Get booking notifications via Slack, Microsoft Teams, Google, & mobile
  • Apply multi-language settings at the user level
  • Book meeting rooms from mobile or desktop via app, web, Slack, Microsoft Teams, or Google
  • Get smart room suggestions based on participant location, meeting attendees or amenities via Outlook add-in or Chrome extension
  • Find your way around the office with kiosks
  • Drop a pin on digital floor plans to submit facility requests, attach photos, & see updates in real-time
  • Check in visitors & deliveries with a customizable digital receptionist kiosk
  • Instantly notify employees via Slack, Google, Microsoft, text, phone, or email of visitors & deliveries
  • Log in packages, capture photos & instantly alert employees with digital mailroom
  • Send pickup reminders daily & enable delegate pick-ups for packages via QR codes
  • Book desks on behalf of office visitors
  • "Favorite" your teammates for easy desk booking & wayfinding with friends
  • Indicate specific in-office & remote days for planning & social gatherings
  • Send targeted Workplace Announcements to employees for in-office events, emergency procedures, or general communications
  • See current & upcoming reservations & plan your schedule based on "who's in," powered by Badge, WiFi & CSV data

Service Requests

  • Drop a pin on floor plans to submit facility request tickets, attach photos, & track status via mobile
  • Share location on the floor plan
  • Send, receive, reassign, and respond to request in Slack
  • Create channels to receive requests by email
  • Manage your team's requests & auto-assign requests
  • Delegate requests to the right person
  • Manage notifications for timely responses on service requests
  • Customize who automatically gets notifications by request type
  • Manage requests in one place & across desktop or mobile
  • See active requests by status or who requested it
  • Automatically update involved parties on ticket progress
  • Create custom SLA's & measure employee satisfaction with built-in employee surveys
  • Add requests to room reservations for catering, IT, & more

Visitor Management & Deliveries

  • Customize fonts, colors, & workflows on iOS or Android tablet app for a branded digital receptionist
  • Enable guest access with QR codes
  • Pre-register visitors to streamline their arrival
  • View visitor logs for guests & tracking checked in/out visitors
  • Notify employees of visitor arrivals via Voice / Text / Email / Microsoft Teams / Slack / Google
  • Add digital forms & eSignature for increased security
  • Print visitor badges
  • Enable two-way communication between host & visitor with texts or automated messages
  • Photo check in deliveries & use a scannable QR code for checkout
  • Monitor all packages using a digital delivery log
  • Manage mailrooms with an app to check-in packages, alert employees, assign delegates to retrieve parcels, automate reminders, & run reports
  • Notify employees of deliveries via text, email or instant messaging, with Microsoft Teams, Google Chat or Slack
  • Book desks on behalf of visitors
  • Track visitor trends across locations

Integrations

  • Integrate Active Directory and HR platforms to create custom employee profiles
  • Manage system security & access permissions with SSO (Okta, Microsoft, Google)
  • Integrate Google or Office 365 calendar for real-time booking reminders
  • Enable Slack & Microsoft Teams plug-ins for desk & room booking & facility requests
  • Connect your meetings to video conferences with Zoom, Google Meet or Microsoft Teams
  • Gather data from your access control systems for reporting
  • Leverage the OfficeSpace API for custom workflows and integrations
  • Integrate external systems with Webhooks
  • Collect real-time presence data with WiFi integrations (Cisco Meraki or pxGrid)
  • Use desk sensors to track utilization with SenzoLive or VergeSense
  • Trigger automatic desk and room bookings from presence detection sensors
  • Automatically check in an employee into a desk reservation with a presence event (badge or WiFi)
  • Third-party employee sync

Safety, Security & User Management

  • GDPR & SOC 2 compliant
  • Manage users, global settings & permissions
  • Manage permissions & security via SSO (Okta, Microsoft, Google)
  • Provide a safe in-office environment with Safeguard digital health forms
  • Create custom views by user role
  • Enable multiple SSO platforms for one instance

Implementation, Training & Support

  • Receive structured implementations completed in ~35 days or less; includes documentation, training, & weekly touchpoints via dedicated Project & Technical Managers
  • Create custom digital floor plans, including data entry & management, from CAD, PDF, drawings & more
  • Deploy pre-configured integrations for SSO, Office365, Google, Azure, Employee Directories including WorkDay, ADP, PeopleSoft, in ~30 minutes
  • Get 24/7 live support via email or phone
  • Receive a training consultation to build a customized training roadmap; upon implementation, receive live 4-hour or 8-hour trainings; add custom live training modules on-demand
  • Access interactive product guides, articles, videos, masterclasses, and certifications via Help Centers and Workplace University
  • Receive ongoing support & advisory services from a client success manager; attend office hours & QBRs, get access to thought leadership & product R&D
  • Participate in monthly office hours, roundtables, webinars & community events
  • Submit, review, & upvote feedback on features, requirements & innovations via our Product Portal
  • Get unlimited floor plan changes
  • Deploy custom integrations for advanced workflows
  • Receive integrations systems maintenance
  • Get on-site live trainings with custom learning objectives
  • Get on-site solution engineering services for tailored solutions
  • Get data entry, management, & reporting services for OfficeSpace products

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