Safe Workplace Solution: Distancing Planner and Safeguard
OfficeSpace has introduced two new features—Safeguard, which enables customizable, compliant COVID-19 wellness screening integrated with desk booking to automatically cancel reservations for employees who fail the health check, and Distancing Planner, which helps generate socially distanced seating plans—along with enhanced Desk Booking functionality, all designed to create a safe, flexible workplace while protecting employee privacy and ensuring compliance across multiple locations.
To help you provide a safe, flexible work environment to returning employees, two new features have been released in OfficeSpace—Safeguard and Distancing Planner—and new functionality has been added to Desk Booking.
Here’s a closer look at how you can leverage these features to create a safe, dynamic workplace, screen for COVID-19 risk factors, and generate distanced seating plans in seconds.
Safeguard: Screen for COVID-19 Risk Factors and Stay Compliant
Safeguard helps you screen for COVID-19 risk factors as you bring employees back to the workplace. It allows you to create and send customized wellness surveys to employees before they enter the office. Because Safeguard is integrated with your desk booking software, if an employee fails their Safeguard form, OfficeSpace will automatically cancel their desk reservation for the day and free up that seat for someone else to use. Safeguard is included in the price of a regular OfficeSpace subscription.
Ask the Right Questions and Stay Compliant
COVID-19 screening questions differ from region to region. If your portfolio includes facilities in different jurisdictions, you can customize your Safeguard forms and confirmation messages for each location and conduct compliant employee health screening in each of your locations.
Make Sure Everyone Completes Their Forms
Prompt users to complete their Safeguard form with automated reminders on the day of their bookings and ensure everyone submits their COVID-19 wellness check before coming into the office. Automated reminders can be sent via email and Slack.
Provide a Safer Work Environment for Healthy Employees
Prevent employees from checking into their desk bookings until they pass their Safeguard check, providing a safer office environment.
Protect Everyone’s Privacy
Safeguard protects employee privacy by only storing a pass/fail result for each form submission. Only users with Admin permissions in OfficeSpace can access pass/fail results.
Distancing Planner: Generate Accurate, Distanced Seating Plans in Seconds
Distancing Planner simplifies the challenge of physical distancing in the workplace by generating accurate, distanced seating plans for any floor or building in your portfolio—no guesswork required, and no spreadsheet needed.
Visualize How Much Space There Is Between Desks
Distancing Planner helps you instantly visualize and implement a safe seating plan. This feature uses AI technology to generate seating plans that make the best use of your reduced seating capacity.
Create Accurate Distanced Seating Plans in Seconds
Distancing Planner takes the guesswork out of the process by generating accurate, distanced seating plans in seconds, whether you’re creating them from scratch or updating an existing configuration.
See Your Available Seating Capacity in Real Time
Distancing Planner tracks your seating capacity in real time and helps you visualize the impact of different spacing setups. Whenever you adjust your distancing requirements, OfficeSpace updates and displays your available seating capacity in real time.
View a Distancing Radius Around Each Seat
Visualize the distancing radius around each of your seats, right on your floor plan. If you identify some seats that are too close to one another, you can make one of them inactive in seconds.
Desk Booking: New Enhancements
With Desk Booking, you’ve always been able to create a desk sharing strategy that suits your workplace and your people. Now, new enhancements have been added to help you transition employees back to the office:
Permissions
Control who can book a desk by limiting its availability to a specific individual, or to employees within a specific department.
Booking Limits
Proactively ensure your offices stay safe and comply with capacity regulations by limiting the number of reservations for a floor or site.
Booking Restrictions
Avoid multiple bookings by restricting each employee to one desk booking per day.
Want to Create a Safer Work Environment for Your Employees?
Book some time with our team to see Safeguard and Distancing Planner in action, and learn how OfficeSpace can help.