Scenario Planning for Office Layouts | OfficeSpace

Scenario Planning Software

With scenario planning in OfficeSpace, teams can test layouts, get feedback from stakeholders, and bring optimized floor plans to life with scheduled moves.

Powered by AI Canvas

Generate multiple scenarios from your stack plan with one click. The Space Planning Agent lets you review and compare options directly on the floor plan, enabling faster, more confident decisions.

• ​Assess space needs: Quantify team space needs with target sharing ratios, attendance rates, and reservation data. Analyze available spaces against incoming requests.
• ​Create “what-if” scenarios: Model adding or subtracting seats, moving lines of business (LOBs) between floors, and implementing large-scale moves. Compare scenario floors with live floors to find the best configuration for departments, neighborhoods, and seating types.
• ​Shuffle stacks: Start stack plans with pre-populated data for accuracy and time savings. Create multiple floor and LOB scenarios, and copy floor plans and buildings without changing current space assignments.

Manage Supply & Demand

Collaborate with Stakeholders

Work in a sandbox environment with teammates, collect feedback, and merge approved scenarios with current floor plans. Get a summary of changes between layouts.

Visualize Occupancy & Allocation

See current floor plates and building stacks with head and seat counts by floor and LOB. Understand building occupancy at a glance for optimal planning. View team headcounts and allocations across floors.

Allocate by LOB

Capture, maintain, and reference data for current demand with configurable settings like “assigned headcount,” allocated by LOB. See supply, demand, and allocation at the building stack level.

Track & Store Changes

Track, save, and reference all changes included in each scenario run for future modeling. Export space data to Excel, CSV, PDF, and more.

Forecast Future Scenarios and Make Moves in Minutes

Manage and Merge Scenarios

Visualize a side-by-side view of your current floor plan compared to the new scenario plan. Track the moves needed to transition from your current floor plan to your incoming floor plan and bring revised floor plans to life.

Create Growth Scenarios

Use data to create different scenarios based on 1 to 5 year forecasts on department and team growth. Identify how to address variance in supply and demand.

Plan for Possible Futures

Create multiple versions of floors to sequence changes over time for workplace agility.

Integrate Utilization Data

Import data from badge, WiFi, sensor, and other sources to understand current space utilization for future planning.

Create Move Checklists

Get a list of facility changes needed to implement your new floor plan—from seats and rooms to utilities and equipment.

Integrated Out of the Box

OfficeSpace comes fully integrated with Microsoft, Google, Slack, and Zoom. Simplify the tech stack and keep work moving.

See It in Action

Take a self-guided tour to see how you can create scenario plans with ease.

Block and Stack Planning

Visualize space allocation by department, distribute teams across the floor plan, and fine-tune seating arrangements.

Moves, Adds, and Changes

Bring floor plans to life, resolve seating conflicts, and let OfficeSpace handle the details of moves.

Insights Hub

Access digestible reports and detailed metrics to accelerate decision-making and demonstrate impact.

Neighborhoods

Create neighborhoods to support flexible seating, adjust sharing ratios, and automatically add or remove members based on smart rules.

Ready to Transform Your Office Experience?

OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation of an intuitive platform and 24/7 live support.

Real Talk from Real Users

“We were doing a lot of changes within our company. By creating scenarios, I could figure the plans out before implementing the changes.”

— Jim A., Facilities Associate, Biotechnology

"Great software for office layouts at different locations."

— Manju S., Data Labeling Specialist, Home Sharing, Travel & Hospitality

"The best software to manage office spaces."

— Andrew B., Director, Workplace Experience, Healthcare & Telemedicine

“Manage office seating without compromising growth.”

— Verified user, Software Architect

"Our old way: print floor plans and use colored pencils. With OfficeSpace: a couple of clicks to create the scenario parameters and then as simple as drag and drop."

— David S., AVP Director, Facilities

Questions? We're Here to Help.

What is scenario planning?

Scenario planning in facility management and commercial real estate is a strategic planning process designed to optimize the use and efficiency of workspaces while preparing for future needs and potential outcomes. Facility managers who use scenario planning can forecast and adapt to changes, improve decision-making, and align the real estate strategy with long-term corporate strategy. By using software for scenario development and scenario planning exercises, space and occupancy planners can better prepare for future events and changes in space needs for their organizations.

What are the benefits of scenario planning?

Implementing scenario planning in facilities management and commercial real estate helps teams ensure that space planning aligns with broader organizational goals and business strategies, manage and forecast real estate costs, increase agility and preparedness, and optimize space usage, which can fuel employee satisfaction and productivity.

What is a scenario planning tool?

Scenario planning software helps space planners and facility managers test possible layouts for their office needs, run a scenario analysis on possible outcomes and plausible scenarios, and then implement changes to the seating arrangements and layout of a floor or building for strategic management of the workplace.

How does scenario planning software help?

Scenario planning software allows facility managers to create detailed visual models of potential space configurations. They can visualize how different configurations will look and function, helping them to make more informed decisions about space allocation and modifications. With integrated cost analysis, managers can understand and estimate the financial impact of space scenarios and make adjustments to deliver impact.

Workplace Management Solution for the Built Environment

Block & Stack Planning

Ditch manual processes, spreadsheets, and outdated software for intuitive drag-and-drop stack planning.

Moves, Adds & Changes

Take the stress out of managing office moves, adds, and seating changes with a user-friendly tool to coordinate large and small workplace moves.

Office Neighborhoods

Embrace flexible seating with “neighborhoods” or zones that support intentional work by team, activity, or work style to maximize productivity, whether it’s “me time” or “we time.”

Workplace Intelligence

Optimize your spaces, reduce real estate costs, and evolve your hybrid policies with usage and attendance insights you can act on.

Get More from Your Space, and Connect the People in It

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.