Space Planning Software

Space planning software provides the data and tools needed to make informed, cost-effective space planning decisions. With intuitive features, users can visualize, test, and execute floor plans in one place, helping to maximize workplace functionality and optimize costs. The software supports both ad hoc seat changes and large-scale relocations, enables real-time scenario testing, and assists in planning for future demand.

Key Features

• ​Plan, manage, and execute workplace changes in real-time: Easily update workplace plans as your organization changes, even during times of transition.
• ​End-to-end space planning: Streamline space management workflows and planning in a single platform.
• ​Forecast reporting: Analyze and predict future space planning requirements.
• ​Collaborative, drag-and-drop floor planning: Simulate layout scenarios and implement optimizations with ease.
• ​Easy move management: Document and manage moves, adds, and changes, simplifying large-scale relocations.
• ​Optimize floor plans, minimize costs: Capture accurate office utilization data in real-time to create a better environment for employees and control real estate expenses.
• ​Intelligent utilization metrics: View workspace and amenity utilization trends and patterns with intuitive dashboards.
• ​Data for informed space allocation: Use heatmaps to identify the most used spaces and analyze costs against usage.
• ​Secure cloud storage and critical reminders for leases: Store, track, and manage leases to stay ahead of expiries and visualize costs.

Advanced Workspace Planning Tools

• ​Advanced workplace trend reports: Access enhanced insights for smart decision-making with dashboards and analytics.
• ​Drag-and-drop stack planning: Reallocate teams and departments quickly.
• ​Intuitive visuals: Visualize capacity and floor plan layouts by department and modify seating arrangements.
• ​Collaborative layout scenarios: Plan scenarios with stakeholders in real-time.
• ​Advanced facility management workflows: Generate efficient layouts, handle move management, reconfigure floor plans, and improve the workplace experience.
• ​Simplified moves, adds, and changes: Integrate with HRIS software so new hires are automatically added to the move queue.

Comparison to Other Solutions

• ​Outdated analog systems: Manual methods like spreadsheets, PowerPoint, or pen and paper are less efficient.
• ​Costly CAD systems: Require expensive licenses and outside expertise to update digital floor plans.
• ​Limited point solutions: Only enable a portion of the space planning process and lack critical data.

OfficeSpace solutions help space planners get up and running quickly (on average, in 35 days), manage portfolios, facilitate moves and changes, and provide analytics to understand utilization and forecast future needs. Robust reporting supports decision-making to optimize real estate expenses and improve the in-office experience for employees.

Client Testimonials

“A competent space planning tool has been a major key to our success in planning and managing the ever-changing space plan of our facilities. We've experienced fluctuations of employees between 700 and 400. For large-scale moves the space planning portion was outsourced and that wasn't something I wanted to do any longer.”

— Jerry B., Facilities Manager at PMI

“Since adopting OfficeSpace several years ago, it has either met our needs out of the box or the team has helped us find solutions from among the rich feature set that we didn't think of. In some cases our feature requests or suggestions have made it to implementation. Its usability and flexibility have made it very popular with facility and team managers across our global sites.”

— Technicolor Group S.A.

“OfficeSpace has provided our company with valuable data and insights for decision-making around space planning, seating arrangements, and other workplace management issues. Ultimately, OfficeSpace has increased efficiency, productivity, and employee satisfaction, as well as reduced costs and improved space utilization.”

— Antonio M., Enterprise User

“While we previously managed our occupancy planning and record keeping on AutoCAD drawing files, OSS has brought significant ease of use and provided a time-saving benefit.”

— Ian P., Space Planning Manager, Enterprise User

Frequently Asked Questions

How does workplace management software help with space planning?

Workplace management software provides tools to visualize and optimize office layouts. It allows users to create digital floor plans, allocate spaces efficiently, and simulate different configurations. The software can track space utilization, identify underused areas, and support decision-making for office redesigns or expansions.

Can workplace management software integrate with other systems?

Yes, solutions like OfficeSpace integrate with HR databases, IoT sensors, and room booking systems. This integration enables a comprehensive approach to space planning by providing real-time data on employee attendance, meeting room usage, and occupancy levels, helping organizations make informed decisions about their workspace.

How does workplace management software support flexible work arrangements?

The software supports flexible work arrangements by enabling hot-desking, hoteling, and remote work policies. Features include desk booking systems, real-time availability updates, and personalized workspace reservations, helping organizations adapt to changing workforce needs and promoting efficient use of office space.

What are the benefits of using workplace management software for space planning?

Benefits include improved space utilization, reduced real estate costs, enhanced employee experience, and better alignment with organizational goals. The software provides data-driven insights to optimize space allocation, ensure compliance with health and safety regulations, and create a more productive and comfortable work environment.

Get More from Your Space

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios, OfficeSpace provides a comprehensive platform for modern work.