Wayfinding Solutions for Offices
Visual Directory® is an AI-powered office wayfinding software that helps employees and guests navigate workspaces in real time via interactive floor plans, enabling them to locate colleagues, desks, meeting rooms, equipment, and amenities, streamline onboarding, book resources, and explore multiple office locations through smart search and digital signage on any device.
Office Wayfinding Overview
Help employees find teammates, desks, conference rooms, and equipment with Visual Directory®, a software solution that provides real-time wayfinding and easier ways to navigate workspaces from any device.
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The Workplace Experience Agent (WEX Agent) enables users to interact with the workplace through simple questions. Employees can locate coworkers, find open rooms, or get guidance on using OfficeSpace features.
- Streamline onboarding: Employees can quickly familiarize themselves with office layouts and find their desks, colleagues, meeting rooms, and resources from day one.
- Improve workplace experience: Guide employees and guests with intuitive, interactive floor plans, touchscreen kiosks, and digital signage.
- Navigate new locations: Explore floor plans of other office locations in advance or get real-time wayfinding when visiting new campuses and floors on mobile devices.
Navigate Floor Plans with Wayfinding Tools
- See who’s in: Toggle between office locations, zoom into floor plans, and click on desks to see who is seated where.
- Access interactive floor plans: Visual Directory® spotlights people, amenities, and locations in a digital office layout, including restrooms, first aid kits, printers, fire extinguishers, and exits.
- Use smart search: Search for people, resources, and amenities, and follow the pulsing icon on the floor plan toward your destination, or share locations with colleagues.
- Book your desk and see where it is: Preview the interactive floor plan and find your desk, meeting room, or teammates from the same place you book and plan your week.
Find Equipment & Amenities
- Find desks & rooms: Reserve workspaces and meeting rooms directly from the platform, then get in-app wayfinding to navigate to your reserved spot.
- Connect to printers: Locate printers on the floor plan, click to install drivers, and use wayfinding to pick up your copies.
- Customize views and labels: Color-code floor plans and add directional signage with brand colors.
Integrations
OfficeSpace comes fully integrated with Microsoft, Google, Slack, and Zoom, simplifying the tech stack and keeping work moving.
See It in Action
Take a self-guided tour to see how digital wayfinding can help locate teammates, equipment, and more from a digital floor plan on mobile.
- Mobile app: Access every critical OfficeSpace feature on an intuitive mobile interface for workspace management.
- Visitor Management: The visitor sign-in app creates exceptional visitor experiences and alerts employees when guests or deliveries arrive.
- Desk booking: Find and reserve optimal seats, automatically free up vacant desks, and enable desk lending.
- Room booking: Reduce conference room conflicts with real-time availability and notifications.
Ready to Transform Your Office Experience?
OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation and 24/7 live support.
Real Talk from Real Users
“With OfficeSpace, Visual Directory® has been a hit among our employees. It’s easy to use and has made navigating our office much simpler, resulting in positive feedback from our team.”
— Norma, Administrative Assistant, Law Practice
“Excellent way to find colleagues and rooms.”
— Verified User, G2
FAQ
What is office wayfinding?
Wayfinding is an integral part of facility management and space planning, enhancing visitor and employee experience, improving facility management efficiency, and strengthening the utility of commercial real estate spaces.
How can office wayfinding improve your workplace?
Wayfinding systems reduce daily friction and enhance comfort within the workplace. They make navigating large or complex office spaces straightforward, benefiting new employees or visitors.
What is wayfinding signage?
Wayfinding digital signage and kiosks are tools for navigation. Directional signs offer guidance, while kiosks provide interactive assistance, helping people find their way efficiently.
What is a digital wayfinding system?
A digital wayfinding system is a software platform that assists users in navigating spaces. It includes interactive maps, directional guidance, and points of interest displayed on digital screens or devices such as kiosks, touchscreens, smartphones, or tablets.
How does wayfinding support resource management?
In modern workspaces, especially hybrid models, managing space efficiently is crucial. Employees can see the status of workspaces and conference rooms and book them on-the-go, maximizing space utilization and reducing time spent searching for available spots.
Why is wayfinding important in the workplace?
Wayfinding is essential for hybrid work and distributed teams. It reduces workplace friction and fosters inclusivity. Enhanced wayfinding tools like interactive digital floor plans, office maps, and informational signs help employees get up and running quickly and be productive.
Workplace Management Solution for the Built Environment
- Desk Booking: Flexible, user-friendly desk booking that removes guesswork around workplace attendance.
- Room Booking: Automatic check-in, release, and real-time room status to reduce empty space and scheduling conflicts.
- Artificial Intelligence: Ossie, the AI workplace assistant, helps teams navigate new spaces and access critical data instantly.
- Workplace Announcements: Send timely, relevant updates to people based on their location and schedule.
Get More from Your Space
Intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.
Related
Slack & Microsoft Teams Integration for Workspace Management
OfficeSpace integrates Slack and Microsoft Teams with AI-powered tools to enable seamless workspace management—allowing users to find colleagues and amenities, book desks and meeting rooms, send meeting invites, create facility requests, and sync all actions in real time within their preferred apps, thereby streamlining workplace coordination without switching platforms.
Desk Booking Software for Hybrid Teams
The Desk Booking Software for Hybrid Teams offers AI-powered, flexible desk reservation and management features—including real-time occupancy tracking, interactive floor plans, hot desking, hoteling, reverse hoteling, and automated desk release via sensor integration—to optimize workspace utilization, improve employee experience, and maximize office ROI.
Plans | OfficeSpace
OfficeSpace offers two AI-powered plans—Essentials Plus, which automates space planning and workplace experience to streamline office operations and employee desk booking, and Pro Plus, which adds advanced AI-driven analytics and real-time utilization tracking to help leaders forecast space needs and manage portfolios with executive-ready insights and enhanced integrations.
Hybrid Work Solutions for Distributed Teams | OfficeSpace
OfficeSpace offers hybrid work solutions for distributed teams featuring user-friendly tools like interactive directories, real-time desk and room booking with smart suggestions, mobile and Slack/Microsoft Teams integrations, presence-based check-ins, actionable real-time data and reports for space utilization and forecasting, drag-and-drop office layout planning, and targeted workplace announcements to enhance collaboration, streamline facility management, and improve communication across offices, floors, and departments.
Desk Booking Software for Hybrid Teams
The AI-powered Desk Booking Software for Hybrid Teams enables seamless desk reservations with features like real-time occupancy tracking, interactive floor plans, hot desking, hoteling, reverse hoteling, automatic check-ins, and integration with sensors to eliminate ghost bookings, all designed to optimize workspace utilization, improve attendance, and enhance employee experience in flexible office environments.
Office Neighborhoods and Flexible Workspace Management
OfficeSpace’s AI-powered platform enables flexible, activity-based office neighborhoods with intuitive tools for creating and managing seating assignments, optimizing hybrid work layouts, increasing desk sharing ratios, automating role-based booking rules, tracking occupancy and capacity, assigning neighborhood captains, and integrating seamlessly with major collaboration tools to enhance workplace experience and real estate efficiency.