OfficeSpace

Workplace AI Agents | OfficeSpace Software

OfficeSpace Software's Workplace AI Agents offer an integrated platform featuring purpose-built AI tools that automate space planning, optimize hybrid work coordination, provide real-time occupancy and coworker location data, and deliver smart desk recommendations and booking prompts, enabling teams to design efficient office layouts, align stakeholders with up-to-date plans, and enhance employee workplace experience with minimal manual effort.

Meet your team of workplace AI agents.

AI Canvas brings a team of purpose-built workplace AI agents into OfficeSpace. Automate planning, improve hybrid coordination, and get real-time intelligence across your portfolio, all from one connected platform.

Ask, Don’t Click

Ask questions and get instant answers, occupancy data, coworker locations, and space recommendations, without opening a single report.

One System That Knows Your Entire Workplace

AI agents work across space planning, booking, and experience so every recommendation reflects how your teams actually use the office.

Less Manual Work, More Face Time

Smart prompts and workflows remove friction so teams can connect and get to work.

Forward-thinking teams use OfficeSpace to power intelligent, connected workplaces with AI agents.

Space Planning Agent

Turn months of planning into minutes and design spaces that perform across cost and capacity.

Generative Stacks and Scenarios

  • Auto-generate stack plans, restacks, and layout scenarios in minutes using presence, utilization, and collaboration signals.

Test Layouts Before You Commit

  • Turn headcount plans into layouts that reflect real-world constraints, adjacencies, and space requirements before you execute.

Align Workplace, CRE, and Finance Around One Plan

  • See cost, utilization, and space impact in a single view so every stakeholder works from the same picture.

Plans That Stay Current

  • As headcount and hybrid patterns shift, scenarios update automatically so your space strategy reflects what's actually happening.

Workplace Experience (WEX) Agent

From arrival to desk, smart prompts and suggestions remove friction so employees can get settled and get to work.

Smart Desk Suggestions

  • Recommended desks based on where your team is working, meeting locations, and booking patterns to boost collaboration.

Real-Time Booking Nudges

  • Employees are prompted on arrival via badge scan or Wi-Fi if they forgot to book, then see suggested desks near teammates so they can get settled quickly.

Recommended In-Office Days

  • Based on booking data and team schedules, employees see suggested in-office days that improve coordination and co-presence.

Insights Agent

Real-time visibility into what's happening now. Forward-looking forecasts for what's coming next.

Utilization and Presence Insights

  • Ask questions about occupancy, presence, and booking behavior and receive executive-ready charts in seconds.

Capacity and Booking Intelligence

  • Understand desk supply, booking patterns, and peak demand so you can plan with confidence.

Predictive Utilization Forecasts

  • Forecast utilization and predict demand with accurate AI insights based on historical data and plan spaces that grow with your team.

Spot Patterns and Surface Anomalies

  • Identify trends, changes, and drivers behind performance shifts so stakeholders align faster.

Coming Soon: Facilities Agent

The Facilities Agent keeps tabs on every asset, surfacing trends and automating work orders so your team can prevent breakdowns and reduce downtime.

Spot Maintenance Trends Before They Escalate

  • When work orders keep piling up around the same asset, the Facilities Agent notices. It spots patterns, keeps you informed, and helps you generate facilities tickets in one workflow.

Proactive Alerts and Automated Work Orders

  • When assets near end-of-life or warranties are set to expire, the Facilities Agent notifies your team and automatically drafts work orders.

Auto-Generate Work Order Details

  • The Facilities Agent generates descriptions based on maintenance history and suggests assignees based on your team’s capacity.

Coming Soon: Visitor Experience Agent

First impressions are everything. The Visitor Experience Agent handles the prep work so every guest feels welcome, from registration to on-site meetings.

Pre-Arrival Visitor Assistance

  • Generate personalized visitor info packages with directions, parking, WiFi, safety notes, and meeting details so guests know what to expect.

Personalized Visitor Experiences

  • The agent surfaces relevant context on incoming visitors so hosts show up prepared.

Multi-Language Support

  • Serve diverse visitor populations at check-in with AI-powered translations, so no guest feels like an afterthought.

AI Assistant

An always-on assistant that gives workplace leaders instant answers about space, people, and portfolio performance.

Need Something? Just Ask.

  • Ask a question and instantly locate coworkers, available desks, meeting rooms, and shared resources without searching through menus.

Self-Service Without the Support Backlog

  • Employees get answers on their own, reducing support tickets and helping teams move through the day with less friction.

See the Power of AI Canvas

AI Canvas transforms space planning from months to minutes, connects planning and experience in one intelligent system, and gives workplace and real estate leaders the clarity to act with confidence.

Your Data is in Good Hands

We practice responsible and ethical AI, which means you will always have transparency and control over your data.

Data Privacy

  • We recognize the sensitive nature of private data and prioritize its responsible collection and use. This means strict adherence to data protection standards, robust anonymization, and encryption techniques.

Fairness and Equity

  • Ossie, and all OfficeSpace AI solutions, are designed to support diverse work styles and individual preferences, ensuring that optimization never comes at the expense of fairness or inclusivity.

Users at the Helm

  • We offer clients clear controls over their data and provide transparent documentation about data handling practices, fostering informed consent and trust.

Work Smarter with Seamless Integrations

OfficeSpace integrates with tools such as MS Office 365, Teams, Google, Slack, Workday, and Zoom to streamline workplace management.

AI Talk, With Our Team

With extensive backgrounds in Artificial Intelligence and app creation, our product leaders weigh in on what's important to understand about AI.

"Data is the fuel for AI systems, and its quality directly impacts AI effectiveness. At OfficeSpace, we harness this data to offer predictive insights that empower informed decisions about space planning, resource allocation, and workplace design."

— Andres Avalos, Chief Product Officer, OfficeSpace Software

“AI-powered chatbots streamline routine tasks such as booking desks and meeting rooms, handling office-related requests, and answering FAQs. This optimization of space layouts and resource allocation significantly enhances workplace efficiency.”

— Sahara Muradi, Vice President, Product Management, OfficeSpace Software

Ready to Transform Your Office Experience?

OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation of an intuitive platform and 24/7 live support.

Questions? We're Here to Help.

What is AI (artificial intelligence) in the workplace?

Artificial intelligence (AI) is transforming the field of facility management by enhancing operational efficiency, employee experience, and space utilization. At a high level, machine learning uses algorithms to analyze large amounts of data and learn from the insights. AI is not a new technology, but more and more organizations are leveraging AI as part of their digital transformation to remain competitive.

As organizations evolve, so do their space requirements. AI assists in understanding how spaces are utilized, identifying underused or overcrowded areas. This is crucial for optimizing space allocation, planning renovations, or deciding on leasing additional space, all of which impact the bottom line. Managing daily operations efficiently is a constant challenge due to the dynamic nature of facilities management. AI helps streamline operations by automating repetitive tasks, scheduling resources, and coordinating maintenance activities, which frees up facilities managers to focus on more strategic initiatives.

What are examples of AI being used in the workplace?

The use of AI can be found in all facets of the workplace. From automation of routine tasks to faster and easier analysis of complex data, AI is transforming workplace management. Tools like OfficeSpace use AI to analyze how spaces are used, quickly analyzing robust data sets and providing insights that help optimize workspace layouts, reduce costs, and improve employee comfort.

What are the benefits of AI in the workplace?

The future of work is here, and at the forefront is artificial intelligence. The pandemic kickstarted a workplace transformation: with hybrid and remote work becoming the new norm, organizations are looking for ways to boost employee engagement for distributed teams, and one approach is to reduce friction by streamlining and automating tasks. Implementing AI tools has the potential to streamline workflows, increase efficiency, and provide a seamless workplace experience, which has experts excited about its impact on both business leaders and employees.

What is OfficeSpace’s AI policy?

At OfficeSpace Software, we are committed to the ethical development and deployment of Artificial Intelligence (AI) technologies. You can read more about our approach to ensuring that our AI systems are developed and used in a manner that respects privacy, ensures fairness, maintains transparency, and promotes accountability, security, and safety. Our commitment extends to continually assessing the social, environmental, and legal impacts of our AI applications, embodying our dedication to ethical standards and the well-being of all our stakeholders.

Workplace Management Solution for the Built Environment

  • Facility Requests: Eliminate disorganized facility requests and slow response times. With OfficeSpace’s configurable request manager, teams can create, approve, and manage facility tickets in seconds.
  • Employee Homepage: Plan your week, book your seat, and find your people all in one homepage—before you get to the office.
  • Workplace Intelligence: Optimize your spaces, reduce real estate costs, and evolve your hybrid policies with usage and attendance insights you can act on.
  • Asset Management: Gain total visibility and control over every item in your facility—from laptops to large equipment—before costly breakdowns happen.

Get More from Your Space, and Connect the People in It

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.

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