Workplace Data: Reports & Analytics Insights

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The Insights Agent delivers on-demand analytics in plain language. Ask about utilization, occupancy, or space performance and get clear, executive-ready answers instantly, no digging required.

Easy-to-use real-time reports

Access intuitive dashboards with up-to-the-minute data on every aspect of the workplace.

Visualize workplace trends

Analyze workplace trends through reports and impactful visualizations like heat maps. Click on any given day for detailed insights.

Optimize meeting rooms

Understand the overall utilization of your meeting rooms. Compare a room’s capacity with meeting attendance and make informed allocation decisions.

Monitor spaces in real-time

Make quick changes to the floor plan based on real-time occupancy and usage data with user-friendly tools.

Simplify the workplace strategy

Get utilization data like peak usage times and occupancy levels for more strategic planning.

Cost-saving insights

Transform your approach to facility management with detailed insight into every expense.

Drive down costs

See cost breakdowns by seat, employee, or square footage for informed budgeting.

Reduce, repurpose, reallocate

Visualize ways to downsize, combine, or repurpose spaces based on joint data from multiple reports.

Make spaces more efficient

Improve the efficiency of your workplace and operations with easy-to-interpret reports on space and resource utilization.

Fine-tune facility management

Combine operational data with cost management for easier financial planning.

Centralized analytics

Streamline data analysis with integrated insights.

Simplify real estate management

Get a holistic view of your real estate portfolio, from cost analysis to space utilization.

Integrate data points

Gain a unified view of facility and usage costs with integrated data from multiple sources, like desk and room booking and financial software.

Forecast future needs

Make better business decisions with historical data integrated with growth forecasts for decision-making across departments.

Digestible dashboards for cost-effective planning

Workplace trends

Heat maps and instant access to occupancy data enhance visibility and streamline decision-making.

Desk booking trends

Trend reports help you identify whether desks are frequently used or underutilized.

Room booking trends

Data analytics to compare meeting room capacity versus actual occupancy.

Real estate reports

Reports that combine lease information and operational costs for a comprehensive view of real estate expenses and usage.

Forecasting tools

Projections for space needs based on hiring forecasts and other growth indicators.

Cost analysis tools

Detailed costs per seat, employee, and square footage to support strategic financial planning.

Work smarter with seamless integrations

Save time and boost adoption with a streamlined tech stack.

See it in action

Take a self-guided tour and see how you can leverage reports and analytics.

Asset Management

Gives teams total visibility and control over every item in your facility—from laptops to large equipment—before costly breakdowns happen.

Asset Management Implementation

Getting started with OfficeSpace Assets is simple, easy, and only takes a few minutes to get set up, so you can start tracking assets on day one.

Block and stack planning

Visualize space allocation by department, distribute teams across the floor plan, and fine-tune seating arrangements.

Desk booking

Unlock easy ways to find and reserve optimal seats, automatically free up vacant desks, and enable desk lending to maximize utilization.

Ready to transform your office experience?

OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation of an intuitive platform and 24/7 live support.

Your success is our success.

“I love the analytics, data, and reporting that OfficeSpace provides to help me better understand my population.”

Verified User

Asset Manager, Commercial Real Estate

“Good balance of user interface, data/reporting capability, and customer service.”

Verified User

Operations Manager, Hospitality

“Robust reporting! This software can do SO much.”

Verified User

Computer Software Engineer

“Well-designed, intuitive, flexible, and gives me all the data I need.”

Jens M.

Office Manager, Financial Services

“I can generate a report within minutes instead of hours.”

Chuck T.

Director of Operations & Facilities, Information Technology and Services

Questions? We're here to help.

Browse workplace management FAQs. Don't see what you're looking for? Contact us.

What is workplace data?

Workplace data tells businesses how employees interact with physical office spaces, including how often they come to the office and when, which spaces are frequently used or underutilized, and what costs are associated with workspaces across the real estate portfolio.

How is data analysis changing in the workplace?

The future of work is here. With advanced tools, companies can associate metrics with every aspect of the workplace, including employee engagement and performance, space and resource utilization, real estate costs, occupancy and foot traffic, and operational efficiency. Incorporating data analysis into your business strategy gives you a competitive advantage in a crowded market. With analytics, you can make informed decisions to maximize costs across the real estate portfolio, increase revenue, and save on expenses.

How can I establish a data-driven culture in the digital workplace?

A data-driven culture can alleviate friction in the workplace by taking the place of micromanagement and the need for frequent check-ins. Tools that show meaningful data within an intuitive interface encourage employees to embrace a data-driven culture. With data, teams can make informed decisions around spaces, facilities, and real estate, and demonstrate cost savings and impact.

What workplace data is most important?

The most important workplace data concerns operational efficiency, employee satisfaction, and cost optimization. Signals of operational efficiency include higher revenue with lower overhead costs. Data that indicates employee satisfaction might consist of occupancy rates at the office and space and facility usage trends.

Workplace management solution for the built environment

Workplace Intelligence

Optimize your spaces, reduce real estate costs, and evolve your hybrid policies with usage and attendance insights you can act on.

Desk Booking

Make every desk easy to find and worth the commute with flexible, user-friendly desk booking that removes the guesswork around workplace attendance.

Room Booking

Find a room. Walk in. Get to work. Cut down on empty space and scheduling conflicts with automatic check-in, release, and real-time room status—no taps, no friction.

Moves, Adds & Changes

Take the stress out of managing office moves, adds, and seating changes with a user-friendly tool to coordinate large and small workplace moves.

Get more from your space, and connect the people in it

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.