Workplace Intelligence Software

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AI Canvas brings intelligence to every workflow inside OfficeSpace. It powers a team of workplace agents that automate planning, help employees connect and coordinate, and surface real-time insights, so you spend less time managing and more time leading.

Refine your hybrid strategy:

• ​Adapt RTO (Return to Office) policies and track compliance with frictionless check-ins and accurate presence trends.
• ​Save time and cut costs by finding opportunities to reduce real estate and streamline operations with holistic insight into your workplace.
• ​Forecast accurately by planning seating and space needs that match hybrid schedules and workplace trends.

Get insights to support your hybrid workforce

Visualize occupancy and attendance at a glance to identify patterns and trends and adapt your workplace policies.

See presence by employee type

Understand your workforce mix (in-office, remote, or hybrid) to inform space decisions and measure compliance.

Expand your hybrid policy across locations

See which offices across the portfolio get the most attendance, compare hybrid policies and seating allocation by site, and use the data to inform your spaces and strategies.

Foster collaboration

Customize dashboards for informative insights, like which days certain departments usually come in, to inform in-office programming.

Optimize spaces across the portfolio

See occupancy trends across your portfolio and on every level—from entire offices down to a specific neighborhood—for strategic space planning.

Visualize attendance peaks and averages

View presence by site and see total employee visits per month, then drill down for more detail, like which days are busiest at each office, to inform space planning.

See daily utilization by site, floor, and neighborhood

Forecast seating needs to ensure adequate space for employees and visitors with detailed insights on utilization for any given day.

Streamline operations

Use data to plan maintenance and upkeep, like cleaning schedules that align with office utilization.

Make informed real estate decisions

Track utilization trends across the portfolio to make decisions on lease expansions or downsizing.

See utilization over time

See and compare how busy your sites get over time or week by week.

Forecast space needs

Leverage accurate presence and utilization trend data to adjust workforce planning and right-size real estate footprints.

Compare seating capacity with actual usage

See and compare utilization for assigned seats versus bookable desks to adapt seat-sharing and desk booking policies and inform smart space planning.

Actionable insights in one place

Measure employee engagement and business outcomes with smart integrations and real-time data.

Get reliable presence data

Seamlessly track attendance with integrated badge and WiFi sources and desk booking for accurate results without manual input.

Connect your systems

Seamlessly integrate data from Human Resources and IT systems and real estate tools.

Integrate your tools

Enhance flexibility and functionality with robust APIs that connect with your existing software.

Analyze your findings

Gather presence data by site down to the employee level, and export reports to refine hybrid policies and measure impact.

Workplace Intelligence dashboards for data-driven hybrid solutions

• ​Presence by site: Explore attendance at your sites over a given date range.
• ​Presence by department: Visualize office usage by department.
• ​Presence by type: Compare remote, hybrid, and in-person employee trends.
• ​Daily presence report: View and export raw presence data down to the employee level.
• ​Daily utilization by site: Monitor daily fluctuations in office usage.
• ​Utilization over time: Track how busy your sites get over longer periods.
• ​Utilization by floor: Monitor daily utilization fluctuations of assigned and bookable seats by floor.
• ​Utilization by neighborhood: Discover the daily utilization of your neighborhoods.

Work smarter with seamless integrations

Save time and boost adoption with a streamlined tech stack.

See it in action

Take a self-guided tour through workplace intelligence dashboards.

Asset Management

Gives teams total visibility and control over every item in your facility—from laptops to large equipment—before costly breakdowns happen.

Asset Management Implementation

Getting started with OfficeSpace Assets is simple, easy, and only takes a few minutes to get set up, so you can start tracking assets on day one.

Block and stack planning

Visualize space allocation by department, distribute teams across the floor plan, and fine-tune seating arrangements.

Desk booking

Unlock easy ways to find and reserve optimal seats, automatically free up vacant desks, and enable desk lending to maximize utilization.

Ready to transform your office experience?

OfficeSpace helps companies save costs, sustain teams, and optimize spaces with fast implementation of an intuitive platform and 24/7 live support.

Your success is our success.

“Before Workplace Intelligence, we spent 30 minutes a day cleaning badge data manually which is prone to errors and extremely tedious. Lots of departments are interested in this data, from HR and team leads, all the way to our executive team. Now we can schedule reports and keep everyone on the same page. You’ve hit the nail on the head and we depend on these analytics to make decisions.”

— iCIMS

“We use Workplace Intelligence to get accurate insights about utilization, make reliable recommendations to our C-Suite and right-size our real estate footprint. We spent 6 hours a month gathering and cleansing data from multiple badge systems, and Workplace Intelligence gives us insights we didn’t have before like peak vs. average attendance. We can also drill down to the employee level so we can evaluate and update our policies.”

— Osaic

"Our executive leaders want to understand how our space is being utilized, and whether should we start assigning desks again. Before Workplace Intelligence, we were frustrated by how many systems we had to use to get to the insights OfficeSpace provides: one for leases, one for booking at HQ, and another for badge data. Now, we can bring all those things together in one platform without having to create dashboards in our BI tool. That gives us speed and insight we can act on."

— Mutual of Omaha

"With Workplace Intelligence, we’ve significantly reduced the amount of time it takes to collect, de-dupe, and cleanse data, and we can schedule automated reports to keep everyone informed on changes in utilization. It’s really helped us access information that we used to have to collect manually."

— DexCom

"Before Workplace Intelligence, we would spend entire weeks gathering data manually—it was all we focused on. Now we can uncover bottlenecks and right-size seating for every team."

— Oaktree Capital

Questions? We're here to help.

Browse workplace intelligence FAQs. Don't see what you're looking for? Contact us.

What is workplace intelligence software?

Workplace intelligence software is the powerful tool behind top tier facility management teams. Intelligence tools collect presence, utilization, and financial data from a variety of sources so facility managers and space planners can optimize spaces and operations and save on costs.

What are workforce analytics?

Workforce analytics is the process of collecting and analyzing workforce data to make informed decisions about the workplace. Software like OfficeSpace collects data through automation, and feeds that data into easy-to-interpret reports for quick decision-making.

Which data sources can workplace intelligence use?

Workplace intelligence combines data from a variety of sources: WiFi, sensors, and badges, and utilization data on desk booking and room booking, as well as financial data. With the ability to compare metrics, like meeting room capacity versus occupancy, your team can visualize ways to improve the efficiency of the workplace, from reallocating spaces to consolidating the team to fewer floors. When you add financial data to the mix, you can see exactly how much the organization is spending down to the square foot and make strategic business decisions.

Workplace management solution for the built environment

Moves, Adds & Changes

Take the stress out of managing office moves, adds, and seating changes with a user-friendly tool to coordinate large and small workplace moves.

Scenario Planning

Test scenarios, manage supply and demand, plan for growth and contraction, and maximize space utilization with data-driven models.

Office Neighborhoods

Embrace flexible seating with “neighborhoods” or zones that support intentional work by team, activity, or work style to maximize productivity, whether it’s “me time” or “we time.”

Reporting & Analytics

Unpredictable attendance and vacant spaces? Access critical metrics to see what’s happening across your spaces in real-time and make informed decisions.

Get more from your space, and connect the people in it

With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.