Workplace Management Platform for Software Businesses
OfficeSpace offers a comprehensive workplace management platform tailored for software businesses, enabling flexible work arrangements, streamlined office moves, detailed real estate cost insights, and secure integrations to optimize space usage, employee engagement, and operational efficiency in a rapidly evolving industry.
Software Facilities Management
In an ever-evolving industry, adaptability is key. Simplify office reshuffles and support flexible work to attract top talent with end-to-end workplace management software.
Industry Statistics
- 97% of technology and software companies offer work location flexibility
- 65% of tech companies with 25k+ employees have a structured hybrid policy, up from 44% from February 2023
- 88% of tech and software companies with 500 employees or less offer full flexibility (employees’ choice)
Sources: The Flex Index Report, Summer 2024 Tech Deep Dive
OfficeSpace is trusted by more than 1650+ companies across the globe.
Streamline Office Moves
- Plan, test, and execute floor plans ahead of major office moves to ease the transition into new spaces.
Access Critical Data
- Easily track and measure attendance and space usage to find patterns and understand the costs of leases and operations.
Stay Connected, Securely
- Leverage single sign-on, Slack, and Microsoft Teams integrations to drive employee engagement while keeping data secure in a trusted, privacy-compliant platform.
Plan Major Moves Down to the Details
Make cost-effective decisions around real estate with key usage insights and manage every detail that makes workspaces functional.
Insights Hub
- Get critical cost data on leases and operations down to the square foot
- Access reports on booking and attendance trends
- Forecast growth needs
Learn more about reports and analytics in OfficeSpace.
Stack Plans
- Get a high-level view of your workspaces to visualize how teams are spread across floors
- Reorganize as needed with drag and drop
Scenario Planning
- Create virtual versions of the floor plan
- Collaborate with stakeholders to fine-tune layouts and simplify office reshuffles
Scenario Merge
- Bring floor plans to life
- Quickly resolve seating conflicts
- Address facilities needs before they fall through the cracks
Move Management
- Handle one-off changes and large scale reshuffles with drag-and-drop floor planning
- Automate notifications to keep everyone in the loop on seating assignments
Keep Employees Informed and Connected
Set new hires up for success and attract top talent with user-friendly tools that boost engagement.
Slack and Microsoft Teams Integrations
- Access floor plans, desk booking, facilities requests, and more on Slack and Microsoft Teams from any device
Desk and Meeting Room Booking
- Get smart suggestions on space reservations based on your needs and previous bookings
- Real-time availability on desks and meeting rooms
Mobile App
- Enables desk and meeting room booking, facilities requests, and wayfinding from any device
Embrace a Modern Workplace
Equip your spaces for the future of work with flexible seating arrangements and enhanced features.
Neighborhoods
- Enable flexible seating by role or team
- Designate areas for activity-based working, like collaborative brainstorming or quiet zones
Automated Check-ins
- Use presence check-in to capture attendance data with badges and WiFi automatically when employees arrive on site
Visual Directory
- Make it easy for employees to navigate floor plans at a new office with clickable floor plans that highlight colleagues and essential resources
Client Stories
Rapid7 Case Study
How Rapid7 seamlessly relocated 600 employees in two days with OfficeSpace
When Rapid7’s Workplace Experience Team needed to relocate 600 employees from two locations to the company’s new 150,000 square-foot headquarters in Boston, they needed to create a smooth transition for their people and maintain a positive employee experience every step of the way.
Andrea Diieso, Workplace Experience Manager:
“We used Scenarios to place employees in potential seats as we received the seating arrangements from department heads and team managers. It was really helpful to have a ‘rough draft’ to play around with.”
Reviews
"I highly recommend OfficeSpace to anyone looking to transform their workplace management processes and create a better workplace experience for their employees.”
Antonio Mignone, Enterprise Facility Manager:
"We use OfficeSpace's workplace intelligence data to understand trends over time. Teams at all levels of our business are looking at it, including our executive team.”
Charlie Dalton, Analyst:
“I manage all of our leases with OfficeSpace. It’s a very quick way for me to see our annual costs and operating costs at a glance.”
Scott Moitoza, Senior Director of Real-Estate and Facilities:
“It’s incredibly important for me to be able to check the density of each of our offices in real-time—what’s occupied, what isn’t—because I’m not able to be in every location. I can go to OfficeSpace and get the answer in seconds.”
Bernard Morrissey, Chief Officer for Real Estate and Facilities:
"Team leaders can make seating changes that make the most sense for their teams. This level of autonomy supports Peloton’s collaborative culture, and everyone saves a lot of time in the process."
Daniel Santiago, Director of Workplace Operations:
FAQ
What is workplace management software?
Workplace management software is a tool or suite of tools designed to streamline and manage various aspects of a workplace, including resource allocation, space planning, facilities management, desk and room booking, hybrid work, and employee orchestration.
Why is workplace management software important in the software industry?
The tech industry is constantly changing, which means that software businesses need to be flexible and adaptable. An integrated workplace management software (IWMS) helps software businesses make cost-effective decisions about their real estate portfolios amid downsizing or expansions, simplify office reshuffles, and create functional, dynamic workspaces that make innovation possible. With an IWMS, software companies can modernize their workplace strategy and attract the brightest minds in tech.
What key features should workplace management software have?
The best workplace management software has key features like desk and meeting room booking, reports and analytics to understand costs and forecast workplace needs, block and stack planning to facilitate one-off changes or large scale office relocations, and facilities features for sending and receiving maintenance requests.
Can workplace management software integrate with other tools we use?
Yes, many workplace management software solutions like OfficeSpace offer integrations with popular tools like Slack, Microsoft Teams, Active Directory, HR platforms like Workday, and security platforms like Okta and OneLogin.
How does workplace management software enhance team collaboration?
IWMS like OfficeSpace provides a centralized platform with real-time updates on who’s at the office and where to find them, automates meeting invites, eliminates double-bookings with real-time meeting room availability, and helps teams connect whether they’re in-person or remote.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.
Related
Finance | OfficeSpace
OfficeSpace offers a secure, easy-to-use workplace management software tailored for the finance industry that enhances hybrid work strategies, optimizes real estate use with real-time data, ensures enterprise-grade security with features like access controls and single sign-on, and integrates seamlessly with existing tools to improve employee and client experiences while reducing costs.
Desk Booking Software for Hybrid Teams
The Desk Booking Software for Hybrid Teams offers AI-powered, flexible desk reservation and management features—including real-time occupancy tracking, interactive floor plans, hot desking, hoteling, reverse hoteling, and automated desk release via sensor integration—to optimize workspace utilization, improve employee experience, and maximize office ROI.
Plans | OfficeSpace
OfficeSpace offers two AI-powered plans—Essentials Plus, which automates space planning and workplace experience to streamline office operations and employee desk booking, and Pro Plus, which adds advanced AI-driven analytics and real-time utilization tracking to help leaders forecast space needs and manage portfolios with executive-ready insights and enhanced integrations.
Desk Booking Software for Hybrid Teams
The AI-powered Desk Booking Software for Hybrid Teams enables seamless desk reservations with features like real-time occupancy tracking, interactive floor plans, hot desking, hoteling, reverse hoteling, automatic check-ins, and integration with sensors to eliminate ghost bookings, all designed to optimize workspace utilization, improve attendance, and enhance employee experience in flexible office environments.
Hybrid Work Solutions for Distributed Teams | OfficeSpace
OfficeSpace offers hybrid work solutions for distributed teams featuring user-friendly tools like interactive directories, real-time desk and room booking with smart suggestions, mobile and Slack/Microsoft Teams integrations, presence-based check-ins, actionable real-time data and reports for space utilization and forecasting, drag-and-drop office layout planning, and targeted workplace announcements to enhance collaboration, streamline facility management, and improve communication across offices, floors, and departments.
Office Neighborhoods and Flexible Workspace Management
OfficeSpace’s AI-powered platform enables flexible, activity-based office neighborhoods with intuitive tools for creating and managing seating assignments, optimizing hybrid work layouts, increasing desk sharing ratios, automating role-based booking rules, tracking occupancy and capacity, assigning neighborhood captains, and integrating seamlessly with major collaboration tools to enhance workplace experience and real estate efficiency.