Workplace Management Software for the Insurance Industry
OfficeSpace offers a user-friendly, all-in-one workplace management software trusted by over 1,650 companies, including major insurance firms like Blue Cross and Continental Insurance, enabling the insurance industry to centralize data, optimize real estate usage, and support hybrid work structures—evidenced by statistics such as 93% of insurance companies offering flexible work arrangements and a client repurposing 30-50% of previously unoccupied private offices into 2,150 bookable seats.
Insurance Facilities Management
Workplace management software trusted by top insurance companies
Centralize data and get the most out of real estate with a user-friendly, all-in-one solution that supports your unique hybrid work structure.
93%
of insurance companies offer high levels of flexible work arrangements
53%
of companies with 5-25K employees have a structured hybrid work policy
30-50%
of private offices for one insurance firm sat unoccupied. With OfficeSpace, they repurposed those spaces and have 2,150 bookable seats
Sources: Q2 2024 Flex Index Report
OfficeSpace is trusted by more than 1650+ companies across the globe.
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Refine your real estate
Reduce or expand your real estate footprint with accurate data on space usage across the portfolio.
Keep employees happy
Attract top talent and boost retention with flexible seating arrangements and an easy-to-use mobile app that lets employees control their workdays.
Improve workplace functionality
Designate spaces that work for your team, whether they need to tuck into private offices for confidential meetings or brainstorm with a whiteboarding session.
Optimize your workspaces with critical real estate data
Maximize the real estate budget with unlimited insight into the portfolio and metrics on every square foot of your offices.
Space usage metrics
Make smart decisions about attrition and expansion with informed utilization insights.
Flexible seating
Get more out of your spaces by opening up underused desks for hoteling and hot desking that employees can book in advance.
Portfolio reports
Use zip code plotting for easy cost analysis, maximize where you keep offices, and dive into metrics on occupancy and operational costs and cost per employee.
Lease tracking
Stay on top of critical lease dates and make informed decisions on renewals and expiries.
Hybrid solutions for insurance teams
Maintain excellence when you go hybrid with tools that make it easier to collaborate in and out of the office.
Desk booking
Get intel on desk booking trends to see if you need more private offices or flexible seating arrangements, and control which desks can be reserved by which teams or employees.
Visual directory
Find colleagues and resources at the office with interactive digital floor plans and wayfinding.
Who’s in?
Streamlineworkflows, boost collaboration, and align on schedules with real-time data on who’s in the office and where they’re sitting.
Mobile app
Allow employees to book desks, reserve meeting rooms and amenities, and stay connected to colleagues from anywhere with an intuitive mobile app.
CLIENT STORIES
We help teams navigate the future of excellent work
Hub International
How HUB International optimized their real estate and enhanced the employee experience
“When we first looked at OfficeSpace, we thought that if everyone was told they can work from home one day a week, on different days, then in theory, we could cut 20% of our real estate costs.”
20% Real Estate Savings
2000+ Bookable Desks
Jay Sklar, Chief Procurement and Real Estate Officer
"The math is easy. Depending on the market, we’re using OfficeSpace to intentionally get people into satellite spaces, while still giving them a comfortable and appropriate work environment. We’re not suggesting an abandonment of real estate— it’s more about further refinement and recalibration of our strategy."
REVIEWS
Your success is our success.
Read what other clients have to say on G2—the world's most trusted software marketplace.
"I highly recommend OfficeSpace to anyone looking to transform their workplace management processes and create a better workplace experience for their employees.”
Antonio Mignone
Enterprise Facility Manager
"We use OfficeSpace's workplace intelligence data to understand trends over time. Teams at all levels of our business are looking at it, including our executive team.”
Charlie Dalton
Analyst
“I manage all of our leases with OfficeSpace. It’s a very quick way for me to see our annual costs and operating costs at a glance.”
Scott Moitoza
Senior Director of Real-Estate and Facilities
“It’s incredibly important for me to be able to check the density of each of our offices in real-time—what’s occupied, what isn’t—because I’m not able to be in every location. I can go to OfficeSpace and get the answer in seconds.”
Bernard Morrissey
Chief Officer for Real Estate and Facilities
"Team leaders can make seating changes that make the most sense for their teams. This level of autonomy supports Peloton’s collaborative culture, and everyone saves a lot of time in the process."
Daniel Santiago
Director of Workplace Operations
FAQ
Questions? We're here to help.
Browse insurance FAQs. Don't see what you're looking for? Contact us.
What are the best workplace management software tools for insurance agencies?
Insurance businesses, including brokerages, life insurance companies, and financial services firms should opt for a cloud-based, scalable platform that delivers an exceptional user experience for easier onboarding and better overall employee experience. Ideally, your workplace management software will provide critical data on the entire real estate portfolio, from high-level lease costs, down to costs per employee and square foot. The best workplace management software enables automation for manual business processes, like tracking attendance and space usage, and integrates with your company’s favorite tools for frictionless hybrid work.
Does workplace management software adhere to the security standards of the insurance industry?
OfficeSpace is SOC 2 compliant and practices continuous auditing of security and compliance through internal assessments. Read more on our Security page.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.