Workplace Management Software for the Insurance Industry
The workplace management software for the insurance industry offers a centralized, user-friendly platform that optimizes real estate usage through detailed space metrics, flexible seating, lease tracking, and portfolio reporting, supporting hybrid work structures to enhance employee satisfaction, improve workplace functionality, and enable data-driven decisions on office space and costs.
Insurance Facilities Management
Centralize data and optimize real estate with a user-friendly, all-in-one solution that supports unique hybrid work structures.
Key Industry Insights
- 93% of insurance companies offer high levels of flexible work arrangements
- 53% of companies with 5-25K employees have a structured hybrid work policy
- 30-50% of private offices for one insurance firm sat unoccupied. With OfficeSpace, they repurposed those spaces and have 2,150 bookable seats
Source: Q2 2024 Flex Index Report
Benefits
Refine your real estate
- Reduce or expand your real estate footprint with accurate data on space usage across the portfolio.
Keep employees happy
- Attract top talent and boost retention with flexible seating arrangements and an easy-to-use mobile app that lets employees control their workdays.
Improve workplace functionality
- Designate spaces that work for your team, whether they need private offices for confidential meetings or collaborative spaces for brainstorming.
Optimize Your Workspaces with Critical Real Estate Data
Maximize your real estate budget with unlimited insight into your portfolio and metrics on every square foot of your offices.
Features
- Space usage metrics: Make informed decisions about attrition and expansion with utilization insights.
- Flexible seating: Open up underused desks for hoteling and hot desking that employees can book in advance.
- Portfolio reports: Use zip code plotting for cost analysis, maximize office locations, and analyze occupancy, operational costs, and cost per employee.
- Lease tracking: Stay on top of critical lease dates and make informed decisions on renewals and expiries.
Hybrid Solutions for Insurance Teams
Maintain excellence in hybrid work with tools that make collaboration easier in and out of the office.
- Desk booking: Analyze desk booking trends, control desk reservations by team or employee.
- Visual directory: Find colleagues and resources with interactive digital floor plans and wayfinding.
- Who’s in?: Access real-time data on who’s in the office and where they’re sitting to streamline workflows and boost collaboration.
- Mobile app: Book desks, reserve meeting rooms and amenities, and stay connected to colleagues from anywhere.
Client Stories
Hub International
How HUB International optimized their real estate and enhanced the employee experience
“When we first looked at OfficeSpace, we thought that if everyone was told they can work from home one day a week, on different days, then in theory, we could cut 20% of our real estate costs.”
- 20% Real Estate Savings
- 2000+ Bookable Desks
Jay Sklar, Chief Procurement and Real Estate Officer:
"The math is easy. Depending on the market, we’re using OfficeSpace to intentionally get people into satellite spaces, while still giving them a comfortable and appropriate work environment. We’re not suggesting an abandonment of real estate— it’s more about further refinement and recalibration of our strategy."
Reviews
"I highly recommend OfficeSpace to anyone looking to transform their workplace management processes and create a better workplace experience for their employees.”
Antonio Mignone, Enterprise Facility Manager
"We use OfficeSpace's workplace intelligence data to understand trends over time. Teams at all levels of our business are looking at it, including our executive team.”
Charlie Dalton, Analyst
“I manage all of our leases with OfficeSpace. It’s a very quick way for me to see our annual costs and operating costs at a glance.”
Scott Moitoza, Senior Director of Real-Estate and Facilities
“It’s incredibly important for me to be able to check the density of each of our offices in real-time—what’s occupied, what isn’t—because I’m not able to be in every location. I can go to OfficeSpace and get the answer in seconds.”
Bernard Morrissey, Chief Officer for Real Estate and Facilities
"Team leaders can make seating changes that make the most sense for their teams. This level of autonomy supports Peloton’s collaborative culture, and everyone saves a lot of time in the process."
Daniel Santiago, Director of Workplace Operations
FAQ
What are the best workplace management software tools for insurance agencies?
Insurance businesses, including brokerages, life insurance companies, and financial services firms should opt for a cloud-based, scalable platform that delivers an exceptional user experience for easier onboarding and better overall employee experience. Ideally, your workplace management software will provide critical data on the entire real estate portfolio, from high-level lease costs, down to costs per employee and square foot. The best workplace management software enables automation for manual business processes, like tracking attendance and space usage, and integrates with your company’s favorite tools for frictionless hybrid work.
Does workplace management software adhere to the security standards of the insurance industry?
OfficeSpace is SOC 2 compliant and practices continuous auditing of security and compliance through internal assessments.
Get more from your space, and connect the people in it
With intuitive tools to plan spaces, coordinate in-office days, manage desks and rooms, and optimize real estate portfolios—all in one platform for modern work.
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